TROY Group MICR_IRD 3005 Security Printing Solutions User’s Guide - Manual (Page 33)

Section 2 Understanding TROY’s Features
Security Printing Solutions User’s Guide -- 50-70410-002 Rev. A
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Audit Reports Use this feature to record, store, and print a report of the check printing activity sent to your TROY printer.
When enabled, the audit report feature automatically records the MICR line information (transit/routing number,
bank number and check number) each time the TROY MICR font is accessed (default mode). The print order is
also stored for each check. Additionally, the audit report can be programmed to capture the any one or more of
the following data from a check:
• Payee name
• Convenience amount
• Check date
• User name (the person logged in while printing the checks)
• Up to three additional custom (user-defined) fields from the check
To capture the user-selected fields from the check for use in the audit report, special PCL commands must be
inserted into the PCL 5 data stream (the data sent to the printer) to mark the selected check data for recording in
the audit report. These PCL markers are placed in the printer data stream by selecting one of the designated fonts
for each desired check field, and then creating a custom PCM file (generated automatically by the PCM file
generator included in the TROY Printer Utility), and then installing the PCM file on the host computer (refer to
the TROY Quick-Start Guide). A maximum of 128 characters can be stored for each audit record in the flash-file
system.
Two versions of the audit report can be selected for printing:
• Recent – prints only the audit data recorded since the last Recent or complete audit report was printed.
• All – prints All recorded audit data stored in the printer’s flash memory.
NOTE: Canceling a Recent report before the report finishes printing will cause the audit information marked for
this report to be reprinted along with any subsequently recorded data when the next Recent audit report is printed.
The Recent or All records of the audit report can be selected to print in one of two formats:
• Summary Report – prints only the number of checks printed.
• Detailed Report – prints all audit record data and the summary line.
The audit report can be sorted in one of two sort orders using either the MICR line or print order:
• Ascending – prints the audit data in ascending order (default).
• Descending – prints the audit data in descending order.