Auerswald 2500 User Manual
Page 140
Use of the Telephone and PBX System
Boss/Secretary Function
140
LED Signalling next to the Secretary Key:
To identify a call from the secretary can by the ringer melody, the secretaries number can be
entered into the telephone book of the boss telephone with the PC programme COMfortel Set
and assigned with a special ringer melody.
On a telephone a maximum of five secretary keys are possible.
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The configuration of the function is only possible on the first level of the keys.
The function can only be switched on at the boss’ telephone if the corresponding boss key
was configured on the secretary telephone. If the LED glows red instead of green, the secre-
tary is currently talking. The function is nevertheless activated.
Alarm, Schedule, InterCom (if allowed) and Wake-up calls as well as recalls started on the
boss’ telephone will not be forwarded when the function is activated. The same is the case
for recalls after a PBX firmware update and for re-transfers after transfers from the boss’ tel-
ephone.
The activated Boss/Secretary function has the first priority over Do-not-Disturb (is also valid
for an active Robinson function) and Subscriber Call Forwarding on the boss’ telephone.
Inbound calls will be forwarded to the secretariat. On the other hand a call from the secretary
to the boss’ telephone will be forwarded by an existing Call Forwarding or get a Busy in case
of an active Do-not-Disturb.
red (flashing)
A call is forwarded to the corresponding secretary. By pressing the key you
can start a pickup.
red
The corresponding secretary is not reachable. A caller is hearing the busy
tone now, unless Call Waiting is activated at the secretaries telephone. If
the boss/secretary function is also switched on for additional telephones,
the call is forwarded to these.
green
The boss/secretary function is activated. On the secretary telephone
nobody is talking. By pressing the key the boss/secretary function can be
switched off.
off
The boss/secretary function is switched off. By pressing the key the boss/
secretary function can be switched on.
☞
Advice
☞
Important
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When operated on the PBX systems COMpact 5010 VoIP, COMpact 5020 VoIP, COMmander Basic.2
and COMmander Business only one secretary key is possible. Several secretary telephones have to
be combined into one group.