Konica Minolta 7145 - Manual (Page 13)

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Protect Data in the Document Folder from Access and Tampering
To save and output data, use a User Box in the Document Folder.
In Enhanced Security mode, setting up user ID and password conditions in a User Box will
be tougher to improve security as follows.
To protect data from access and tampering, it is recommended that you use a User Box in
which a password has been set. If a user ID is set along with a password in the User Box,
that will further improve security.
The Key Operator should set up a user ID and a password as described below for each
User Box, as this is a Key Operator operation.
User ID: 4 to 8 numbers
Password: 8 alphanumerical characters (case sensitive)
(A password with fewer than 8 characters, or one made up of a single
repeated alphanumerical character, will not be accepted.)
If a wrong password is entered, attempts to re-try cannot be made for five
seconds.
See Page 23 for setting a user ID and password for a User Box in Enhanced
Security mode.
If a user ID and password are set for a User Box in normal mode and do not conform to
conditions for Enhanced Security mode, you cannot access the box when using Enhanced
Security mode.
If this happens, contact the Key Operator to turn OFF Enhanced Security mode, and set a
new password following the above conditions.
After authentication, users can change passwords freely as long as they follow the above
conditions. They cannot set it to not use a password. The user ID cannot be changed.
Even after successfully accessing a User Box, authentication with user ID and password
will be required under the following conditions.
• The main power switch is turned off.
• The sub power switch is turned off.
• The [AUTO RESET] key on the control panel is pressed.
• Data output operation is complete in a box.
• The BACK key is touched on the Document List Screen.
• The [POWER SAVER ON/OFF] key is pressed on the control panel.
• The auto reset/auto shutoff function operates.
When a user accesses a user box for which a password has been set in the
Document Folder, all authentication operations with user ID and password will
be saved in an audit log.