Xerox WorkCentre M45-4033 - Manual (Page 154)

Quick Reference Guide Page 8-5
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Continue this process until you have added all the required recipients and on
completion select Done. The entered e-mail addresses will be shown in the Address
List.
Address Book Types
If configured there are two different types of address book on your machine, Public
and Internal.
Public Address Book
The Public Address Book stores external company addresses on the machine. The
address book contains a list of user names and their e-mail addresses.
The file must be a .CSV (Comma Separated Value) format for your machine to be
able to read the file contents. The completed file is imported to the machine via
CentreWare Internet Services. Your machine will not allow the import of a Public
Address Book file that does not end with the .CSV file extension.
A valid CSV file is in the format: Name, SMTP e-mail address. For example the
following are both valid CSV format file entries:
Smith, [email protected]
"Smith, John", [email protected]
The order in which the entries are sorted in the CSV file determines the order
displayed in the Public Address Book at your machine.
Internal Address Book
Otherwise known as the LDAP (Lightweight Directory Access Protocol), the Internal
Address Book stores internal company addresses on the company network. The
System Administrator creates the Internal Address Book.
The display of the search results is defined by the LDAP. For example, the LDAP
server can return a search query "And" as "Andrew Smith" when the result
"Andrews, James" may have been expected. The lastname, firstname or firstname,
lastname display is controlled by the LDAP server and not your machine.
If you have successfully logged in via Authentication mode, your machine will
automatically attempt to match your login name to your e-mail address. Your name
will then be entered into the From e-mail address field. You will not be able to
change this.
NOTE: The Internal Address Book (LDAP) is not available on the WorkCentre
configuration.