Konica Minolta 7145 - Manual (Page 7)

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Security Functions
The 7145 device has two security modes.
Regular mode
Use this mode if the machine is used by a single person and there is a low possibility of
illicit access and operations. This is the default mode when shipped from the factory. To
use regular mode, please see the instruction manual for each individual machine.
Enhanced Security mode
Use this mode if the machine is connected to a local area network, or to external networks
through a telephone line or other means. A Key Operator manages the device according
to this instruction manual, so that users can have a safe operating environment.
Your Key Operator is the only one who can turn the Enhanced Security mode ON and OFF,
and make other changes, and your service representative will designate a Key Operator.
To turn the Enhanced Security mode ON, the service representative should set a Key
Operator password for the device.
Enhanced Security mode is recommended to prevent data from being accessed or
tampered with.
Environments in which Enhanced Security mode is recommended
• The device is connected to an local network, external telephone line, or the Internet.
• The device is monitored by a telephone line or a network.
Creating a secure environment
For security, we recommend that supervisors and a Key Operator use Enhanced Security
mode and establish an environment as follows.
• Where to set up the device
Set up the device in a place where only designated personnel can operate it.
Connect the device to a network so the Key Operator can easily access the device.
• Physical management of data
Install the HDD with a fixed bracket that only the service administrator (CE) can remove.
Please contact your service representative for an enhanced security kit.
• Document transmission in an internal network
When transmitting a document via a network using Scan to FTP function or Scan to
Email function, and if there is a possibility to be intercepted, please refrain from
transmission of confidential papers.
• User training
The Key Operator must provide training and information to users to maintain the security
of the device. Users should keep user IDs and passwords set up by the Key Operator,
and a password that they set up on their own in a secure place.
• Qualifications to be a Key Operator
A supervisor must select a reliable person who has adequate knowledge, technical
ability, and experience as a Key Operator, to whom to delegate administration of the
device.
• Guarantee of service administrator (CE)
A supervisor or a Key Operator can use Enhanced Security mode after confirming that a
service contract was signed with the service administrator (CE). Clearly state in the
service contract that the service administrator will not engage in any fraudulent actions.
• Secure LAN
We recommend that you use an apparatus such as WEP code (802.11x) to prevent
tapping during communication when setting up a local area network.