Ricoh Aficio 340 - Manual (Page 395)

REGISTER/DELETE MENU
139
7
Note
❒ If you press [No] , the Group is
not deleted and the display
shown in step 6 appears again.
I
Press the
{{{{
User Tools/Counter
}}}} key.
Registering Optional Groups
An optional Fax Feature Expander is re-
quired to use this function.
Installing the Fax Feature Expander
option enables you to store more
Groups. These extra Groups are re-
ferred to as Optional Groups.
Use these steps to program a new Op-
tional Group or edit or overwrite an
existing one. You can register the fol-
lowing items in each Optional Group:
• Destination fax numbers (up to 200
numbers for each group, up to 254
digits for each number)
• Group name (up to 20 characters)
To specify destinations you can use
Quick Dial keys, Speed Dials, or the
number keys.
Important
❒ We recommend that you print the
Optional Group Dial list and keep
it when you register or change des-
tinations.
⇒
P.158 “REPORTS/
LISTS”
Limitation
❒ The maximum number of Optional
Groups you can register is 21.
❒ Before you can use this feature you
must program a User Function
Key with the Optional Group func-
tion.
⇒
P.164 “ASSIGNING USER
FUNCTION KEYS”
❒ The maximum number of destina-
tions you can register in Groups is
2000; 56 in quick dial keys, 1000
speed dials, and 999 numbers en-
tered directory with the number
keys.
❒ The number of destinations that
can be registered with the number
keys depends on how the machine
is used. It is possible to register 999
destinations for all the Optional
Groups. If you register 999 destina-
tions with the number keys, how-
ever, you cannot perform a
Memory Transmission or specify a
Group. When you register destina-
tions on the number keys, the
number of destinations must be
998 or less.
⇒
P.43 “Number Keys”
❒ If you register an Optional Group
with the number keys when a file
is waiting to be transmitted, the
message “You have exceeded the
maximum machine specifications.
No additional entry with number
keys” is shown and you sometimes
cannot register any more destina-
tions even when the number of
specified destinations is 998 or
less. This is because a fax number
is stored in memory for the file to
be transmitted. When the file
transmission is completed and the
fax number is deleted, you can reg-
ister a Group.
❒ When a lot of destinations are reg-
istered in the number keys for an
Optional Group, you sometimes
cannot dial a destination for a
Memory Transmission with the
number keys.
❒ When a previously registered Op-
tional Group is being used for a
standby transmission, the message
“This destination is in use for
standby transmission file. Peace
modify/delete after transmission”