Acroprint TimeStation PC - Manual

TimeStation PC Quick Start
www.acroprint.com
• Close all open applications.
• Insert the TimeStation PC CD into your
computer’s CD-ROM.
• The InstallShield ® Wizard appears. If the
install menu does not appear, click Start
on the Taskbar, select Run, type
D:\setup.exe (where D is your CD’s drive
letter, then click OK.)
• Follow the instructions on the screen.
Note: the Microsoft
® MSDE installation
may take up to 20 minutes to complete.
Before you begin
You’ll need the following:
• Time Station PC CD
• A PC that meets the following system
requirements:
-
IBM® PC compatible computer
- Intel Pentium ® 233 MHz or higher
- 64 MB memory
- 170 MB available hard disk space
- Microsoft ® Windows 95B, 98,
98SE, 2000, or NT ® (SP4 or higher)
Follow the setup instructions on this Quick
Start Sheet.
For updates to the Time Station PC
documentation and last-minute product
information, visit
www.acroprint.com. Double-
click on the Acroprint web site icon on your
computer desktop to connect to our web site.
When your computer restarts, the
TimeStation PC Product Registration screen
appears. It only appears the first time the
software is run. The user must enter all
information including a valid product
serial number, which may be found on the
serial number label on the box. Click on
“OK” to continue.
• The TimeStation PC needs information
about your company’s pay periods,
overtime settings, and shifts to setup
initial rules. Follow the directions on
screen.
• Then return to the Quick Start Sheet to
continue.
• You may use the PC Administrator to
modify settings at any time.
• After initial setup, proceed to Step 4 to
login.
Initial Setup
Installation
Registering the
TimeStation PC Software
Print the Rules Setup
Report
• Double click on the Reports Icon from
the main window of the TimeStation PC.
• Select the Rules Setup Report.
• Select Print Manager under Report
Output options.
• Select “Print” to print the report.
• Select “Close” to return to the main
TimeStation PC Window.
• We suggest you file a copy of your Rules
Setup Report for future reference.
Verify Setup Settings Add Employees
• Double click on the Setup Icon from the
main window of the TimeStation PC.
• The following items were set using the
Setup Wizard:
Pay Period Length
Next Pay Period Start Date
Max Time on the Clock
Overtime Thresholds
7th Day Overtime
Pay Interval Round
Day Change Offset
Verify that the settings for each are
correct.
Note: Changing rules can affect
previous pay periods as well as the
current pay period.
• Set the remaining items on the screen
Time Totals Format
Date Format
Time of Day format
• Select “OK” to return to the main Time
Station PC Window.
Logging In
• Double click on the TimeStation PC
Administrator icon on your computer’s
desktop. A login screen appears.
• The first time a user logs into the
TimeStation PC Administrator, he or she
needs to enter the default login and
password. The defaults are:
Login:
pcts
Password: pcts
• When a new user logs in, he or she is
asked to establish a new password. The
Password for all new users is identical to
the Login and must be changed.
• Click on “OK.” The TimeStation PC main
window appears.
• After a new user changes his or her
password, he or she is given the option to
view TimeStation PC online help. If no
employees have been entered into the
system, the user is also given the option to
enter employee names now. Employee
names may also be entered later.
Verify Shifts
• A shift is a set of rules covering company
policy for shift times and lunch. When
you assign an employee to a shift, you
are telling the clock which set of rules to
apply to employee’s punches in order to
derive the employee’s total time
accumulations.
• Shifts were initially setup using the
Setup Wizard. Both shift rules and lunch
rules may be changed by double clicking
on the Shifts Icon from the main
TimeStation PC Window.
• Select one of the twelve shifts to edit.
Then click on the “Edit” button. Each
shift can be assigned its own rules.
• Select “Close” to return to the main
TimeStation PC Window.
• From the main TimeStation PC window,
double click on the Employees Profile
icon.
• Select the Insert button. An Insert
Employee screen appears.
• Enter the employee’s name, badge
number, employee number, shift number,
and export ID. Each employee must be
assigned a unique 4-digit badge number.
• Select the “OK” button to add the
employee to the system, or select the
“Cancel” button to quit without adding
the employee.
• Select “Close” to return to the main
TimeStation PC window.