Avaya Aria - Manual (Page 2)

MAIN MENU
[ 1 ]
REVIEW
MESSAGES
FAX MESSAGES
New messages [3]
Saved messages [3] [2]
Deleted messages [3] [3]
PRINT MESSAGES
Print messages [8]
Number of messages [0]
* Changes to next language only
if your system supports multiple languages.
Print [2]
Replay [4]
Envelope information [5]
List all recipients [5] [5]
Forward message…
without comment
[6] [1]
with comment [6] [2]
Erase [7]
Reply [8]
Save [9]
Skip [#]
END OF MESSAGE
OPTIONS
[ 2 ]
SEND
MESSAGES
FUTURE DELIVERY
OPTIONS
Set date & time [1]
Set delay [2]
[ 3 ]
SEARCH FOR
SPECIFIC
MESSAGES • If sender is on same system, enter
address of sender, then [#]
• To search for external callers,
press [1] [#]
Then enter telephone number.
• To use Dial-by-Name, press [#]
Then “spell” name and select from
list.
Locating a message sent
by a particular sender:
ABOUT THIS GUIDE
Voice messaging gives you the ability to communicate
effectively with one person or many from any touchtone
telephone 24 hours a day. The faster you become familiar
with Avaya Modular Messaging, the sooner you can put it to
work for you.
This quick reference guide provides step-by-step instructions
on how to perform important tasks when using the Modular
Messaging system through the Aria
® telephone user interface
(TUI). For additional information, consult the Modular
Messaging TUI guide.
Note: Depending on the way your system is set up, some
features in this guide may not be available.
ENTERING THE SYSTEM
From your office extension:
! Call the system access number.
! Enter your password followed by [#].
From someone else’s office extension or from outside your organization:
! Call the system access number.
! Do one of the following:
• If the extension has an associated Modular Messaging mailbox,
press [*] [#].
• If the extension does not have an associated Modular Messaging
mailbox, press [#].
! Enter your mailbox number.
! Enter your password followed by [#].
Aria ® Telephone User Interface for Avaya
Modular Messaging Quick Reference Guide
SEND OPTIONS
Send immediately [#]
Mark (toggle) urgent /
low
priority [2]
Mark for future delivery [4]
Mark as private
[5]
[ 4 ]
PERSONAL
CONFIGURATION
AUTOMATIC NOTIFICATION
OPTIONS
Disable automatic
notification
[1]
Notify for all calls [2]
Notify for urgent calls only [3]
INTERCOM PAGING
OPTIONS
Turn off paging [1]
Turn on paging [2]
Turn on automatic paging [3]
E-MAIL MESSAGES
New messages [2]
Saved messages [2] [2]
Deleted messages [2] [3]
VOICE MESSAGES
New messages [1]
Saved messages [1] [2]
Deleted messages [1] [3]
PRINT OPTIONS
Print new fax messages [1]
Print inbox listing [2]
Print new message listing [3]
To forward a message:
(With comment)
!
Record comment.
! When finished, press [#].
(With or without comment)
!
Enter address.
! Press [#].
(For more addresses, repeat these two steps.)
!
When finished, press [#] [#].
! To send, press [#].
Playback Options
[1] [2] [3]
Rewind Pause/ Forward
Resume
[4] [5] [6]
Slower Envelope Faster
[7] [8] [9]
Quieter Reset Vol./ Louder
Next Lang.*
[*] [0] [#]
Cancel Reset Skip
speed
To record the message:
! At prompt, record message.
! To replay message, press [1]
! To pause message, press [2]
! When finished, press [#]
MESSAGE ADDRESSING
OPTIONS
• Enter destination mailbox number,
and then press [#]
• To “spell” name using touchtone
keys, first press [#]
Then:
!
“Spell” full or partial name
! Select name from list
! To clear entry, press [*]
• To delete:
! Last address entered, press [*]
! The entire message, press [*] [*]
• When finished, press [#] [#]
! If already recorded:
• Accept recording [1]
• Re-record [2]
• Delete [3]
PROMPTS & GREETINGS
Personal greeting [1]
Extended Absence greeting [2]
Optional greeting 1
[3]
Optional greeting 2 [4]
Please Hold prompt [5]
Name prompt [6]
CALL HANDLING OPTIONS
Block all incoming calls [1]
Prompt when ext. not answered [2]
Prompt when ext. busy
[3]
Review active options [8]
Return to normal call handling [9]
To change a password:
!
Enter new password
! Accept [#]
! Re-enter new password
! Accept [#]
PERSONAL
CONFIGURATION
Greetings menu [1]
Special Features menu [2]
Change call handling
[3]
Default fax destination [4]
Record announcements [5]
Manage personal lists [6]
Change password [9]
SPECIAL FEATURE OPTIONS
Enable/Disable Find Me [2] [1]
Enable/Disable Call Me [3] [1]
Notify Me [4]
Toggle Call-Screening on/off [5]
Intercom paging [7]
Review active options [9]
NOTIFY ME OPTIONS
Enable/Disable caller-
requested
notification [1]
Automatic notification
options
[2]
[ * ]
EXIT
(General tip:
Use this to
cancel or
back up.)
[ 9 ]
RESTART
SESSION
405
0
4
REPLY OPTIONS
Reply to sender [1]
Reply to all [2]
Reply to sender
with
original [3]
Reply to all
with
original [4]
Reply by calling
sender
[8]
List all recipients [9]
PERSONAL LIST OPTIONS
Create list [1]
Edit list [2]
Delete list [3]
Browse active lists [4]