JMC Starting the 13-14 School Year Checklist - Manual (Page 2)

where the outgoing teacher’s name was. This puts the new teacher’s name in the
Course Data for easier scheduling.

Assign advisors en masse for students in Attendance: Staff: Assign Advisees or
assign them individually on the Edit Student Data screen.

Assign locker numbers and combinations in Data: Edit Student Data. Locker
numbers can be cleared out for students en masse in Edit: Mass Change Fields.

Import and review previous year’s custom fields and add any new definitions for
the current year in File: Define Custom Fields. Place a checkmark under the “Use
for current year” column for those custom fields you wish to use for this year.

Create Student Information Forms in Attendance: Student: Design Student
Information Forms. These forms can be printed so parents can review student
demographic information and parent contact information (For more information,
view the instructional video “Student Information Forms.”)

If Lifetouch, Herff Jones, or Jostens are used for school pictures create the
information file for those businesses in File (For Macintosh users JMC 13-14):
Preferences: Photographs.

Change the graduation date for an entire graduating grade level in Edit: Mass
Change Fields.

If student activities and student rosters are used in JMC, activities must be made
active for the new school year. Go to Attendance: Activities: Edit Activity
Definitions and place a checkmark under the “Active” column for those activities
in which students will be participating for the current year.
Online Modules

View the instructional video “Online Parent Access/Intro to Online Modules” to
see how all of the Online Modules function and interact with each other.

Review Online Access settings in File: Online Settings. This screen allows you to
determine how different Online Modules are used.
Online Parent Access

If Online Lesson Plans are utilized by teachers, your technology professional will
need to copy all of the 12-13 teacher folders into the 13-14 Data Folder. This
allows teachers to import last year’s progress reports into the current year. This
step is typically done by a technology professional.

Update all contacts submitted over the summer in Attendance: Contacts: Merge
Contact Submissions. This also must be done periodically throughout the school
year.
Online Student Access

Assign usernames and passwords for all new students in Edit: Edit Student Data:
General (Tab).

Review Student Access settings in File: Online Settings: Student Access (Tab).