AltiGen Voice Mail System - Manual

MAIN MENU
1 (Listen to new messages)
2 (Review saved messages)
3 Send a message
4 Change personal options
5 Access private messaging options
6 (Access phrase management)
7 (Access Microsoft Exchange)
8 (Review mixed-media messages)
# Make a call
9 Transfer out of voice mail
1 & 2 REVIEW VOICE MESSAGES
1 Delete message
2 Replay message
3 Save message
4 Send a copy of message
5 (Call the message sender)
6 (Reply to the message sender)
# Skip to the next message
3 SEND A MESSAGE
- Record message after the tone
- Press # to end message recording
- Choose one of following options:
- Enter recipient's extension
- Press # to enter recipient's name
- Press 01 to send to personal
distribution list
- Press 02 to send to system
distribution list
- Press * to cancel and re-record
4 PERSONAL OPTIONS
1 Change name or greeting
2 Change password
3 Change message notification options
4 Access reminder call options
5 Enable/disable call forwarding
6 Enable/disable feature tips
7 Change distribution lists
8 (Activate/deactivate IP extension)
9 ONA options
5 PRIVATE MESSAGING
1 Record a new message
2 (Review saved messages)
8 REVIEW MIXED-MEDIA
MESSAGES
1 (Review new messages)
2 (Review saved messages)
AltiGen Voice Mail
System
Quick Reference
From any menu
Press 0 to repeat options
Press * for the previous menu
Note: Options shown in parentheses
are announced only when applicable
SEND A MESSAGE (con’t.)
# Send message now
1 Specify message delivery options
2 Re-enter destination extension
4 1 GREETING MENU
1 Record personal greeting
2 Record directory name
3 Select activity greeting
4 Record initial greeting
5 Record subsequent greeting
4 3 MESSAGE NOTIFICATION
1 Enable for urgent voice messages
2 Enable for all voice messages
3 Disable notification
5 Change notification number
6 Set notification schedule
4 4 REMINDER CALLS
1 (Review reminder calls)
2 Add a reminder call
4 7 DISTRIBUTION LISTS
1 Add a list
2 Delete a list
3 Modify a list
4 Review a list
MESSAGE DELIVERY OPTIONS
1 Mark urgent (or normal) delivery
2 Mark future (or immediate) delivery
EDIT DISTRIBUTION LISTS
- A list entry = extension number,
or 01 + personal list number
or 02 + system list number
- # confirms actions, * cancels
Adding entries:
- Enter the number, then press #
- Press * when done adding
Deleting a list: # to confirm
Editing lists:
- Press 1 to add or 2 to delete an entry
- Enter the entry number, then #
- Press * when done
4 1 1 RECORD GREETING
2 Personal standard greeting
3 Meeting greeting
4 Away-from-desk greeting
5 Business travel greeting
6 Personal time off (PTO) greeting
7 Custom greeting
8 Custom greeting
9 Custom greetng
4 3 5 NOTIFICATION NUMBER
- Enter the destination number,
then press #
- Choose one of following options:
1 for phone number
2 for pager number
3 (for extension number)
4 3 6 SET SCHEDULE
1 Activate notification at all times
2 Activate notification during off hours
3 Set up a notification schedule
REMOTE ACCESS Call your
company phone number, and
during the auto attendant
greeting, press #.
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