HP Sentry - Manual (Page 41)

SENTRY User’s Guide Section 2 - 11
Fitzgerald & Long
SENTRY database using the user’s name, enter “@” followed by the first or last name of the user. For
example, if you wanted to search for user IDs for Peggy Long, you could enter “@long”. If there were
more than one “long” or if Peggy had more than one ID, a list would be displayed from which you could
choose the appropriate user. When there are many users with common names, you may enter both first and
last names to narrow the search; for example, “tom smith” or “smith tom”. Note that this cross reference
capability is dependent upon your putting the names of new users in a consistent format. Before setting up
a new user ID, you should always search for old IDs to prevent setting up unnecessary or unwanted IDs.
To create a new user ID, enter the ID at the user ID prompt. Use an ID of a length that conforms to the
maximum and minimum user ID parameters set in the System Profile screen (the first menu item described
in this section). Most UNIX systems use user IDs which are no greater than 8 characters in length and use
only letters and numbers.
Use a consistent naming convention to assist the System Administrator. A preferred scheme at many sites
is to use the person’s first initial and last name (e.g. p.long or the reverse long.p). This is particularly
helpful in routing printouts to the proper person. Note that the preferred case is lower. The controlling
case parameter is set in the System Profile screen.
1. User Name - This field is intended to identify the user. For reporting purposes, it is best to enter the
last name, first name, and middle initial. For user IDs which are not related to a specific user such as
“payroll”, you may wish to enter a descriptive phrase such as “Special ID for check runs”. This field
provides cross referencing for the user ID field.
2. Department - Enter the department name or some meaningful descriptor such as floor or building
location. This is a free form optional text field used for reporting only. Use some scheme which will be
valuable in your environment.
3. Telephone - Enter the telephone number where the user of this ID may be reached. This too is an
optional field which is intended to assist the System Administrator in locating a user when needed. A
recommended format for telephone numbers is area/nnn-nnnn (e.g. 303/755-1102). If all area codes are the
same for your users then you may wish not to include it in this field. Perhaps only the extension number is
needed in your environment.
4. Password - User passwords must conform to the specifications for length and requirements set in the
System Profile. If you are creating a new user ID, enter the user’s password at this prompt. It will be
displayed in the screen only while you are using this prompt. Passwords are encrypted on the SENTRY
database so that they may be protected from disclosure. Only the System Administrator may view
passwords.
Because it is a good security policy to change all passwords frequently, SENTRY provides a password
generator to assist the System Administrator in creating pronounceable yet meaningless passwords. To use
the SENTRY password generation program, enter “G” at the password prompt. A password conforming
to the System Profile specifications will be generated. Passwords generated by this program will be
composed of a consonant and vowel pattern in order to be pronounceable and therefore easier for the user
to remember WITHOUT writing them down! Optionally, the password generation program may be