Ricoh N905306 - Manual (Page 18)

Editing paragraph properties
Editing text may be needed to adjust information about alignment and
boundaries of paragraphs.
For proper text flow, paragraphs need to be marked before personalization. This
is done automatically by the built-in paragraph scan of DPM. Paragraph marking
can be adjusted by the user.
Marked paragraphs are automatically reflowed when DPM jobs are previewed
and printed. This provides proper alignment and document flow desired by the
user. Paragraph reflow is based on the size of variable data contained in the text,
and on the vertical extent of preceding paragraphs after reflow.
Text which is not marked will be left unchanged in the personalized document.
This may be suitable e.g. for footer lines of a document. In general, it is
recommended to mark all paragraphs in the document.
To edit text, find the Text editing tool and click on it. It is located within the
Acrobat tool bar and has the shape of a marked text with an arrow.
To edit a paragraph, drag to draw a rectangle around it. The selected text will be
highlighted by an enclosing box. If the wrong amount of text is highlighted,
redraw the rectangle. Right click on the selected text.
This opens a context menu with the following operations:
• Properties – this allows to select the alignment and to assign a line
spacing for the selected paragraph.
The attribute “Fixed position” prevents that the paragraph is moved
depending on the vertical extent of preceding paragraphs.
E.g. the subject line of a letter is usually kept at a fixed position,
regardless of whether the preceding address lines have a second
company address line or not. On the other hand, the normal para-
graphs of a letter would not be kept at fixed positions, but adjust
their positions to the vertical extent of the preceding paragraphs.
• Split to lines – this splits the selected paragraph into single lines.
This operation should be applied e.g. in address blocks to avoid
unwanted wrapping of lines.
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• Viewing and printing a DPM Template
Database Print Manager Reference