Toshiba Strata GVMU/LVMU - Manual (Page 60)

Manage Mailbox
Change Your Greeting
Strata LVMU/GVMU Voice Processing System User Guide 7/06
47
Create or Record Over a Personal Greeting
Personal greetings should be informative and advise callers when you will be
available to return their calls or respond to their messages. You can update personal
greetings as often as you want. You can store up to seven different recorded greetings
from which you can choose as your personal greeting. The System Administrator can
also schedule your greetings to play automatically at different times.
1. From the Manage
Mailbox Menu, press
1
Change your Greeting.
Your voice mail system prompts with a list of
options from the Change your Greeting Menu.
2. Enter a number from
1
~
7
.
Your greeting is identified by the number chosen.
For example, you can record a general greeting as
greeting 1, then record a greeting for holidays as
greeting 2. Later, you can choose which one plays.
You can re-record a greeting at any time.
3. Press
2
to record the
greeting (speak slowly
and clearly).
The following information should be included in
your Personal Greeting:
• Your name
• Company and/or department
• Date
• Your availability
• Instructions to leave a detailed message
• Call coverage options
4. Press
#
when done.
Sample Greeting
“Hi. This is Mary Smith of the Toshiba Marketing
Department. It is Monday, 19th June, and I am in
the office today. I am either on the telephone or
am away from my desk. At the tone please leave a
detailed message and a contact number where I
can reach you and I will be happy to return your
call.”