Pre-recorded announcement, To delete an announcement, To bypass the announcement – AT&T 5635 User Manual
Page 9: Setting system to answer calls
Pre-recorded Announcement
If you do not record your own announcement, callers will hear this announcement: “Hello. Please leave a
message after the tone.”
The Message Window blinks to indicate that the user needs to record an announcement. To select the pre-
recorded announcement as your announcement and stop the display from blinking, press and release
ANNC.
Record an Announcement
1. Prepare your announcement.
The maximum length of an announcement is two minutes. A total of about 12 minutes is available for
the outgoing announcement and for all incoming messages – the shorter your announcement, the more
time for incoming messages.
Example for Announcement:
“Hello. I can’t come to the phone right now. Please leave your name, number, and a short message
after the beep. Thank you.”
2. Press CHANGE, then ANNC. The system beeps once when it begins to record. While recording,
“-,” blinks in the Message Window.
3. Speak towards the microphone in a normal tone of voice.
4. Press STOP when you are finished.
The announcement plays back automatically. (If necessary, adjust SPEAKER VOLUME.) The Message
Window displays P.
NOTE: If the announcement did not record successfully, five beeps will be given and the Message
Window blinks to indicate that you need to record again.
To play back your announcement at any time:
1. Set SPEAKER VOLUME to the middle.
2. Press ANNC.
While your system plays back an announcement, the Message Window shows P (Announcement Play).
To delete an announcement
1. Press ANNC to begin playing the announcement.
2. Press DELETE while the announcement is playing.
The system will beep once and the Message Window will blink when the announcement has been deleted.
To bypass the announcement
Callers with a touch tone telephone can bypass your announcement by pressing * after the announcement
begins. The system skips the rest of the announcement, beeps, and begins recording.
You may want to inform frequent callers of this feature.
Setting System to Answer Calls
After you have recorded your announcement, the Message Window should be on, indicating that the system
is ready to answer calls. The Message Window shows the number of messages stored in memory (0 if no
messages have been received).
If the Message Window is not on, press and release ON/OFF to turn on the system.
When the system answers a call, the caller hears the announcement you selected, followed by a beep. After
the beep, the system begins recording your caller’s message.