Kofax AP Automation - Manual (Page 9)

Kofax AP Automation Release Notes 9
Chapter 3
Implementation Notes
Demo Scripts and Configuration Guide
For demo scripts and configuration details, see the
KofaxTotalAgilityAPAutomation1.1.0Guide.pdf available in the
KofaxTotalAgilityAPAutomation and the KofaxTotalAgilityAPAutomationAnalytics zip
file.
Posting to AX: Summary of Flow from AP to AX
This section summarizes the flow of information from AP to AX.
Prior to posting, a formal letter is created for the purchase order lines that creates the invoice
based on the passed-in Invoice ID, PO ID, and Date. When a batch of line items is passed into
the AP X++ workflow process, the existence of each line item within AX's PO lines repository
is verified prior to posting its Received Now quantity. The processing of a line item consists of
posting its ReceivedNow quantity into an Invoiced quantity for the respective line item (the
ReceivedNow , Invoiced, Received & Delivery Remainder respectively, will be updated).
The status of the Purchase Order changes from Open Order to Invoiced when all the line item
quantities are fulfilled.
PO Posting
When a PO with line items is created in AX, the following scenarios result in a successful post
of the PO Invoice:
▪ Single Line Invoice to Single Line PO
▪ Single Line Invoice to Single Line PO (partial quantity posted)
▪ Multi Line Invoice to Multi Line PO, where the PO and Invoice have the same number of
lines
▪ Multi Line Invoice to Multi Line PO (partial quantity posted), where the PO and Invoice
have the same number of lines
▪ Multi Line Invoice to Multi Line PO, where PO has more lines than the Invoice
Non PO Posting
When an invoice is posted to AX in the following scenarios, AX responds with a confirmation
of a successful post:
▪ Single line NON-PO Invoice
▪ Multi Line NON-PO Invoice