Document Outline

• Contents
  • Step1: Choose your setup (local or network printer)
    • Local printer
    • Network printer
  • Step2: Install drivers for local printing
    • Windows
      • Note: Installing a custom driver will not replace the system driver. A separate printer object w...
      • Using Windows Server 2003, Windows2000, WindowsXP, Windows98SE, WindowsMe, and WindowsNT
        • 1 Insert the driversCD.
        • Note: USB support is not available for WindowsNT operating systems.
          • 2 Click Install Software.
        • Note: Some Windows operating systems require that you have administrative access to install prin...
          • 3 Click Printer and Software.
          • 4 Click Agree to accept the license agreement.
          • 5 Select Suggested, and then click Next.
          • 6 Select Local Attached, and then click Finish.
          • 7 Close the drivers CD.
          • 8 Go to “Unpack the printer” on page9.
      • Using Windows 95 and Windows 98 (first edition)
      • Serial printing
    • Macintosh
      • Creating a queue in Print Center (MacintoshOSX)
        • 1 Install a printer PostScript Printer Description (PPD) file on your computer.
          • a Insert the driversCD.
            • b Double-click the installer package for your printer.
        • Note: A PPD file provides detailed information about the capabilities of a printer to your Macin...
          • c Click Continue on the Welcome screen and again after you view the Readme file.
          • d Click Continue after you view the license agreement, and then click Agree to accept the terms o...
          • e Select a Destination, and then click Continue.
          • f Enter your password, and then click OK.
          • g On the Easy Install screen, click Install. All the necessary software is installed on your comp...
          • h Click Close when installation is complete.
          • 2 Open Finder, click Applications, and then click Utilities.
          • 3 Double-click Print Center or Printer Setup Utility.
          • 4 Do one of the following:
          • 5 After you have installed the drivers on your computer, you are ready to set up the printer. Go ...
    • UNIX/Linux
      • Note: If your driversCD does not contain any UNIX/Linux printer driver packages, contact the pl...
  • Step3: Unpack the printer
    • Setting up a multifunction printer
    • Unpacking
      • CAUTION: The printer weighs 47.7kg (105lb) and requires at least two people to lift it safely.
        • 1 Select a location for your printer:
      • Note: Leave the printer in the box until you are ready to install it, then have someone help you...
        • 2 Remove all items except the printer from the box.
        • 4
          • (1) Printer with one 500-sheet tray
          • (2) Four print cartridges (preinstalled)
          • (3) Setup Guide with a publicationsCD
          • (4) Drivers CD
          • (5) Power cord
  • Step4: Set up the printer and paper handling options
    • Printer models
    • Printer setup
      • Note: Be sure to set up the items in the order listed in the table.
    • Installing a 2000sheet drawer
      • Warning: If you have an optional duplex unit and a 2000sheet drawer, you must install a 500she...
        • 1 Unpack the 2000sheet drawer and remove any packing material.
          • 2 Place the drawer in the location you have chosen for your printer.
          • 3 If you are installing a 500sheet drawer on top of the 2000sheet drawer, attach the stabilizin...
          • a Place the two stabilizing bars on the ground, narrow side up.
            • b Lower the 2000sheet drawer onto the bars, making sure you align the holes in the drawer with t...
            • c Screw the bars into place using four screws (two screws for each bar).
            • 4 Adjust the four leveling feet on the bottom of the drawer, if necessary.
      • Note: You will install the power cord for the 2000sheet drawer later.
        • 5 Continue with “Installing a 500sheet drawer” on page12 or “Positioning the printer” on page13.
    • Installing a 500sheet drawer
      • Warning: If you have an optional duplex unit and a 2000sheet drawer, you must install a 500she...
        • 1 Unpack the 500sheet drawer and remove any packing material.
          • 2 Place the drawer in the location you have chosen for your printer or install it on another drawer:
          • a Align the holes in the 500sheet drawer with the positioning posts on the lower drawer.
            • b Lower the 500sheet drawer into place. Make sure it is seated securely on the other drawer.
            • 3 If you are installing a 500sheet drawer on top of a 2000sheet drawer, secure them with stabil...
          • a Insert the screws through the holes next to the positioning posts on the 500sheet drawer.
            • b Handtighten the screws.
            • 4 Install another 500sheet drawer, or continue with “Installing a duplex unit” on page13 or “Po...
    • Installing a duplex unit
      • Warning: If you have an optional duplex unit and a 2000sheet drawer, you must install a 500she...
        • 1 Unpack the duplex unit and remove any packing material.
          • 2 Place the duplex unit in the location you have chosen for your printer or install it on a 500s...
          • a Align the positioning posts on the drawer with the holes in the duplex unit.
            • b Lower the duplex unit into place. Make sure it is seated securely on the drawer.
            • 3 Continue with “Positioning the printer” on page13.
    • Positioning the printer
      • CAUTION: The printer weighs 47.7kg (105lb) and requires at least two people to lift it safely.
        • 1 Have someone help you lift the printer out of the box.
          • 2 Have someone help you place the printer in the location you have chosen.
          • 3 Remove any tape or packing material from the outside of the printer.
          • 4 If you purchased an output expander or mailbox, continue with this chapter.
    • Installing an output expander
      • Note: After you unpack the output expander, install it immediately. Otherwise, the edges of the ...
        • 1 Unpack the output expander and remove any packing material.
          • 2 Remove the printer top cover.
      • Warning: The output expander tray is designed to hold the weight of print material only. Do not ...
        • 3 Align the mounting brackets on the bottom of the output expander with the slots in the top of t...
        • 4 Lower the output expander into place.
        • 5 Attach the printer top cover to the output expander.
        • 6 Attach the output expander paper bail to the top cover.
        • 7 Go to Step5:“Set up the print supplies” on page16.
    • Installing a 5bin mailbox
      • Note: After you unpack the mailbox, install it immediately. Otherwise, the edges of the mounting...
        • 1 Unpack the mailbox and remove any packing material.
          • 2 Remove the printer top cover.
      • Warning: The mailbox is designed to hold the weight of print material only. Do not use it as a s...
        • 3 Align the mounting brackets on the bottom of the mailbox with the slots in the top of the printer.
        • 4 Lower the mailbox into place.
        • 5 Attach the printer top cover to the mailbox.
        • 6 Attach the mailbox paper bail to the top cover.
  • Step5: Set up the print supplies
    • Warning: Be sure to remove all packing materials or the printer may be damaged.
    • Setting up the print cartridges
      • 1 Open the printer front cover.
        • 2 Remove the packing material on top of the cartridges.
      • b
        • 3 Remove the print cartridges. For each cartridge:
        • a Pull up on the handhold.
          • b Pull the cartridge straight out and use the handle to lift it off the guides.
          • c Set the cartridge on a firm, flat, clean surface in the upright position.
      • Warning: Do not touch the image transfer unit belt with your fingers.
        • 4 Remove the packing material from the image transfer unit belt:
        • a Grasp the detensioner located on the right side on the inside of the machine.
          • b Gently but firmly pull up on the detensioner and the attached sheet, then remove both items fro...
        • a
          • 5 Reinstall the print cartridges. For each cartridge:
          • a Turn the cartridge over so the handle is on the bottom.
            • b Remove the red plastic packing material from the photoconductor drum.
      • Warning: Failure to remove the packing material from the print cartridges damages the printer.
        • c Turn the cartridge so the handle is on the top.
        • d Rotate the cartridge in all directions to distribute the toner.
      • Warning: Do not touch the photoconductor drum on the bottom of the print cartridge.
        • e Holding the cartridge by the handle, rest the spokes on the cartridge as shown.
        • e
          • f Slide the cartridge in as far as it will go.
      • Warning: If the front cover does not close completely, reopen the cover and press in firmly on t...
        • 6 Close the front cover.
    • Attaching an operator panel overlay
      • 1 Locate the overlay packaged with your printer.
        • 2 Peel the protective backing off the overlay.
        • 3 Align the holes in the overlay with the buttons on the operator panel, and then press it into p...
        • 4 Peel the protective covering away from the overlay.
  • Step6: Install memory, firmware, or option cards
    • Warning: If you are installing memory or option cards sometime after setting up the printer, tur...
    • Note: You need a small Phillips screwdriver to remove the system board access cover and to insta...
    • Removing the system board access cover
      • 1 Locate the access cover on the back of the printer.
        • 2 Remove the four access cover screws (two at top, two at bottom).
        • 3 Remove the access cover.
        • 4 Use the illustration to locate the connector for the card you want to install.
        • 5 Use the following table to locate the instructions you need.
    • Installing a memory card
      • Note: Some memory options offered for other printers cannot be used with your printer. Refer to ...
        • 1 Remove the system board access cover (see page20).
      • Warning: Memory cards are easily damaged by static electricity. Touch something metal on the pri...
        • 2 Unpack the memory card.
        • 3 Push open the latches on both ends of the memory connector.
        • 4 Align the notches on the bottom of the card with the notches on the connector.
        • 5 Push the memory card firmly into the connector until the latches on either end of the connector...
        • 6 Make sure each latch fits over the notch on the end of the card.
    • Installing a firmware card
      • Note: Firmware and flash memory cards offered for other printers cannot be used with your printer.
      • Warning: Firmware and flash memory cards are easily damaged by static electricity. Touch somethi...
        • 1 Remove the system board access cover (see page20).
          • 2 Unpack the card.
          • 3 Holding the card by its sides, align the pins on the card with the holes on the system board.
          • 4 Push the card firmly into place.
    • Installing a hard disk
      • Warning: Hard disks are easily damaged by static electricity. Touch something metal on the print...
        • 1 Remove the system board access cover (see page20).
          • 2 Remove the mounting plate, hard disk, ribbon cable, and attachment screws from the package.
          • 3 Align the ribbon cable connector with the connector pins on the hard disk.
          • 4 Attach the ribbon cable to the hard disk.
          • 5 Align the screw holes on the mounting plate with the holes in the hard disk.
          • 6 Secure the mounting plate to the hard disk with the screws.
          • 7 Press the ribbon cable connector into the connector on the system board.
          • 8 Flip the hard disk over, and then press the three posts on the mounting plate into the holes on...
    • Installing an option card
      • Note: The network version of this printer ships with an Ethernet print server already installed.
        • 1 Remove the system board access cover (see page20).
          • 2 Remove the screw from the metal plate that covers the connector slot, and then lift the plate off.
      • Warning: Option cards are easily damaged by static electricity. Touch something metal on the pri...
        • 3 Unpack the option card.
        • 4 Align the connector on the option card with the connector on the system board.
        • 5 Push the option card firmly into the option card connector.
        • 6 Secure the card to the system board with the screw.
    • Replacing the system board access cover
      • 1 Align the slots at the top of the access cover with the screws near the top of the printer.
        • 2 Slide the cover up under the top cover lip as far as it will go, and then tighten the screws at...
        • 3 Insert and tighten the four screws to the bottom of the cover.
    • Applying the Option Added label
      • 1 Remove the backing from the label.
        • 2 Place the label next to the printer model and serial number label.
  • Step7: Load paper
    • Note: When loading specialty media such as transparencies or card stock, refer to the User’s Gui...
    • Loading the 500sheet trays
      • Warning: Never remove paper trays while a print job is printing. It could damage the tray or the...
        • 1 Remove the tray from the printer and place it on a flat, level surface.
          • 2 Squeeze the front guide lever and slide the guide to the front of the tray.
          • 3 Squeeze the side guide lever and slide the guide to the correct position for the size paper you...
          • 4 Flex the sheets back and forth to loosen them, and then fan them.
          • 5 Place the paper against the back left corner of the tray, print side down.
      • Note: Do not exceed the maximum stack height indicated on the front guide. Overfilling the tray ...
        • 6 Squeeze the front guide lever and slide the guide until it firmly touches the stack of paper.
        • 7 Reinstall the tray.
    • Loading the 2000sheet tray
      • 1 Pull open the tray.
        • 2 Squeeze the side guide lever, lift the guide, and place it into the appropriate slot for the si...
        • 3 Squeeze the two front guide levers and slide the guide to the correct position for the size pap...
        • 4 Slide the bottom support toward the front of the tray until it touches the front guide.
        • 5 Flex the sheets back and forth to loosen them, and then fan them.
      • Note: Do not exceed the maximum stack height. Overfilling the tray may cause jams.
        • 6 Place the paper against the back left corner of the tray, print side down.
        • 7 Close the tray.
    • Loading the multipurpose feeder
      • 1 Open the multipurpose feeder.
        • 2 Squeeze the paper guide lever and slide the guide all the way toward the front of the printer.
        • 3 Flex the sheets back and forth to loosen them, and then fan them.
        • 4 Arrange the stack of paper or specialty media correctly for the size, type, and print method yo...
      • Note: Do not exceed the maximum stack height. Overfilling the feeder may cause jams.
        • 5 Place the paper or specialty media print side up along the left side of the multipurpose feeder...
        • 6 Squeeze the paper guide lever and slide the guide until it lightly touches the side of the stack.
  • Step8: Attach cables and power cord
    • CAUTION: Do not connect or disconnect a communication port, a teleport, or any other connector d...
    • Cable types
    • Attaching cables
      • 1 Connect the printer to the computer using the appropriate cable for your configuration.
      • Note: Not all connections are available on your printer. Connection availability depends on your...
        • 2 Plug one end of the printer power cord into the socket at the back of the printer and the other...
        • 3 Turn on your printer.
        • 4 Go to “Install drivers for local printing” on page7.
        • 5 Turn on your computer and any other peripherals.
        • 6 Continue with “Verify printer setup” on page31.
  • Step9: Verify printer setup
    • Note: This is also a good time to print Help Menu pages and Clearing Jams information. See “Prin...
    • Printing a menu settings page
      • Note: For more information about using the printer operator panel and changing menu settings, re...
        • 1 Make sure the printer is on.
          • 2 Press Menu until you see Utilities Menu, and then press Select.
          • 3 Press Menu until you see Print Menus, and then press Select to print the page.
          • 4 Verify the options you installed are correctly listed under “Installed Features.”
          • 5 Verify the amount of memory installed is correctly listed under “Printer Information.”
          • 6 Verify the paper trays are configured for the sizes and types of paper you loaded.
    • Printing a network setup page
      • Note: If an optional print server is installed, you see Print Net1 Setup on the display.
        • 1 Make sure the printer is on.
          • 2 Press Menu until you see Utilities Menu, and then press Select.
          • 3 Press Menu until you see Print Net Setup, and then press Select. The network setup page prints ...
          • 4 Check the first section on the network setup page and confirm that Status is “Connected.”
    • Printing Help Menu pages
      • 1 Launch the CD.
        • 2 Click Help Menu Pages.
        • 3 Print the documents.
      • 1 Make sure the printer is on.
        • 2 On the operator panel, press Menu until you see Help Menu, and then press Select.
        • 3 Press Menu until you see the topic you want to print, and then press Select.
  • Step10: Configure for TCP/IP
    • Assigning a printer IP address
      • 1 Look for the address under the “TCP/IP” heading on the network setup page you printed in “Print...
        • 2 Go to “Verifying the IP settings” on page33 and begin with step2.
      • 1 Press Menu until you see Network Menu, and then press Select.
        • 2 Press Menu until you see Standard Network, and then press Select.
        • 3 Press Menu until you see Std Net Setup (or Network 1 Setup), and then press Select.
        • 4 Press Menu until you see TCP/IP, and then press Select.
        • 5 Press Menu until you see Set IP Address, and then press Select.
        • 6 Change the address by pressing Menu to increase or decrease each number. Press Select to move t...
        • 7 Press Menu until you see Set IP Netmask, and then press Select.
        • 8 Repeat step 6 to set the IP Netmask.
        • 9 Press Menu until you see Set IP Gateway, and then press Select.
        • 10 Repeat step 6 to set the IP Gateway.
        • 11 When you are finished, press Go to return the printer to the Ready state.
    • Verifying the IP settings
      • 1 Print another network setup page. Look under the “TCP/IP” heading and make sure the IP address,...
      • Note: On Windows computers, click Start‡ Programs‡ Command prompt (or Accessories‡ Command pr...
        • 2 Ping the printer and verify that it responds. For example, at a command prompt on a network com...
    • Configuring for PullPrinting
  • Step11: Install drivers for network printing
    • Windows
      • Direct printing using Windows98SE, WindowsMe, WindowsNT4.0, Windows2000, WindowsXP, and Wi...
        • 1 Launch the drivers CD.
          • 2 Click Install Software.
          • 3 Click Printer and Software.
          • 4 Click Agree to accept the license agreement.
          • 5 Select Suggested, and then click Next.
          • 6 Select Network Attached, and then click Next.
          • 7 Select your printer model from the list and then click Next.
          • 8 Click Add Port.
          • 9 Select TCP/IP Network Port and then enter the information to create the port.
          • a Enter a port name.
        • Note: If you don’t know the IP address, print a network setup page and look under the TCP/IP hea...
          • b Enter the IP address in the text box.
          • 10 Click Finish to complete the installation.
          • 11 Print a test page to verify printer installation.
      • Direct printing using Windows 95 and Windows 98 (first edition)
      • Shared printing from a server using WindowsNT 4.0, Windows2000, WindowsXP, and WindowsServer...
        • 1 Install a custom printer driver.
          • a Launch the drivers CD.
            • b Click Install Software.
            • c Click Printer and Software.
            • d Click Agree to accept the license agreement.
            • e Select Suggested, and then click Next.
            • f Click Local Attached, then click Next.
            • g Click Finish to complete the installation.
            • h Print a test page to verify printer installation.
            • 2 Share the printer on the network.
          • a Click Start‡ Settings‡ Printers.
            • b Select the printer you just created.
            • c Click File‡ Sharing.
            • d Check the Shared check box, and then enter a name in the Shared Name text box.
            • e In the Alternate Drivers section, select the operating systems of all the network clients that ...
            • f Click OK.
        • Note: If you are missing files, you may be prompted to provide the server operating system CD.
          • g Check the following to make sure the printer was successfully shared.
        • Install the printer driver (or subset) on network clients
          • Note: This method is usually the best use of system resources. The server handles driver modific...
            • 1 On the Windows desktop of the client computer, double-click Network Neighborhood.
              • 2 Locate the host name of the server computer, and then double-click the host name.
              • 3 Right-click the shared printer name, and then click Install.
              • 4 Wait a few minutes for the driver information to be copied from the server computer to the clie...
              • 5 Close Network Neighborhood.
              • 6 Print a test page to verify printer installation.
            • 1 Click Start‡ Settings‡ Printers.
              • 2 Click Add Printer to launch the Add Printer wizard.
              • 3 Click Network Print Server.
              • 4 Select the network printer from the Shared printers list. If the printer is not listed, enter t...
          • Note: If this is a new printer, you may be prompted to install a printer driver. If no system dr...
            • 5 Click OK.
            • 6 Select whether you want this printer to be the default printer for the client, and then click F...
            • 7 Print a test page to verify printer installation.
    • Macintosh
      • Note: A PostScript Printer Description (PPD) file provides detailed information about the capabi...
      • Mac OS X version 10.1.2 and later
        • Step 1: Install a custom PPD file
          • 1 Insert the driversCD.
            • 2 Double-click the installer package for your printer.
          • Note: A PPD file provides detailed information about the capabilities of a printer to your Macin...
            • 3 On the Authorization screen, choose Click the lock to make changes.
            • 4 Enter your password, and then click OK.
            • 5 Click Continue on the Welcome screen and again after you view the Readme file.
            • 6 Click Continue after you view the license agreement, and then click Agree to accept the terms o...
            • 7 Select a Destination, and then click Continue.
            • 8 On the Easy Install screen, click Install. All the necessary software is installed on your comp...
            • 9 Click Close when installation is complete.
        • Step 2: Create a print queue in Print Center or Printer Setup Utility
          • 1 Open Finder, click Applications, and then click Utilities.
            • 2 Double-click Print Center or Printer Setup Utility.
            • 3 Choose Add Printer from the Printers menu.
            • 4 Choose AppleTalk from the pop-up menu.
          • Note: If you don’t know which zone or printer to select, look on the network setup page under th...
            • 5 Select the AppleTalk zone from the list.
            • 6 Select the new printer from the list, and then click Add.
            • 7 Verify printer installation:
            • a Open Finder, click Applications, and then click TextEdit.
              • b Choose Print from the File menu.
              • c Choose Summary from the Print Panel menu.
          • Note: If you don’t know which printer to select, look on the Network Setup page under the AppleT...
        • Using IP Printing
          • 1 Open Finder, click Applications, and then click Utilities.
            • 2 Double-click Print Center or Printer Setup Utility.
            • 3 Choose Add Printer from the Printers menu.
            • 4 Choose IP Printing from the pop-up menu.
            • 5 Enter the IP address or the printer DNS name in the Printer’s Address box.
            • 6 Choose the printer manufacturer from the Printer Model pop-up menu.
            • 7 Select the new printer from the list, and then click Add.
            • 8 Verify printer installation:
            • a Open Finder, click Applications, and then click TextEdit.
              • b Choose Print from the File menu.
              • c Choose Summary from the Print Panel menu.
              • d Do one of the following:
    • UNIX/Linux
    • NetWare
  • Step12: Other sources of information
    • Viewing and using the publications CD
      • Note: The publicationsCD is shipped inside the Setup Guide.
      • Help Menu pages
        • Note: We strongly recommend that you print the Jam Clearance guide and keep it by the printer.
          • 1 On the operator panel, press Menu until you see Help Menu, and then press Select.
            • 2 Press Menu until you see the topic you want to print, and then press Select.
      • Drivers CD