Lucent Technologies 2000 - Manual

R E C O R D I N G A N D S E N D I N G
Creating a new voice message
•
From the main menu [2]
•
Record message
•
When finished [#]
• Enter destination number
• Specify delivery options (see below)
• Send [#]
TIPS:
• To erase and rerecord [*]-[2]
• To record more at the end of the message
Pause [2]
Indicate ready to record [5]
• If you didn’t know the mailbox number [#] to spell
the last name Q=7
Z=9
• If you send a message to more than one person, you
can record an annotation to the message before
sending it to the next person
[6]
Specifying delivery options
Private [1]
Urgent [2]
Confirmation [3]
Future delivery [4]
Fax attachment [5]
Economy dispatch [6]
Listen-only [7]
L I S T E N I N G A N D R E C O R D I N G
Reviewing voice messages
From the main menu [1]
Review new messages [1]-[1]
Review archived messages [1]-[2]
TIPS:
Use playback controls
Skip to end of current message
[3]-[3]
Skip to next message [#]
Replying to a message
• At the end of the message [8]
•
Record reply
•
When finished [#]
•
Specify delivery options (optional)
• Send [#]
Reply by calling the sender
• At end of message [8]-[8]
• System dials sender’s phone number
TIP: You cannot reply to messages from outside callers.
Sending a copy
• At the end of message [6]
• Record introduction
• When finished [#]
• Enter mailbox number
•
Specify delivery options (optional)
•
Send [#]
Erasing a message
• At the end of message [7]
TIP: You can delete a message before it completes by pressing
[3]-[3]-[7].
S E N D I N G A N D R E C E I V I N G
F A X M E S S A G E S
Sending a fax with a voice message from a fax device
• From the main menu of your mailbox [2]
• Record message
• When finished [#]
• Enter the destination mailbox number
• Insert document in the fax machine
• Select Fax Attachment [5]
• Specify other delivery options (optional)
• Send [#]
• Press Start/Send button on fax device
Printing a fax sent to your mailbox
• From the main menu [1]-[1]-[2]
• Print immediately [*]
• Choose destination:
Enter fax device number
Send to local fax machine
[#]
Setting or changing your primary fax destination
•
From the main menu [4]-[8]-[1]
Telling the system whether to print a fax to the primary
destination upon receipt
• From the main menu [4]-[8]-[2]
L O C A T I N G M E S S A G E S
Locating messages you have sent
•
From the main menu [3]-[1]
Locating messages you have received
• From the main menu [3]-[2]
• Choose one:
Enter the mailbox number
From outside callers
[1]
Spell name [#]
TIP: You may add to, delete, or change delivery options on sent
messages that you locate.
S E T T I N G U P M E S S A G E N O T I F I C A T I O N
Changing message notification options
From the main menu [4]-[2]-[1]
Choose message type:
Urgent messages only [1]
All messages [2]
Choose which message:
First message only [1]
Each message [2]
Changing message notification number
• From the main menu [4]-[2]-[2]
• Select notification schedule number (1 to 8)
• Enter phone or pager number
• When finished [#]
• Choose type of device:
Pager [1]
Phone [2]
• For pager, enter phone number to display on pager
TIP: When entering the telephone or pager number, you may
need to precede it with digits required to dial an outside number.
Please ask your system manager for advice.
C O N F I G U R I N G Y O U R
P E R S O N A L O P T I O N S
Changing greetings and prompts
• From the main menu [4]-[1]
• Select prompt:
Please hold prompt [1]
Name prompt [2]
Optional Prompt 1 [3]
Optional prompt 2 [4]
Personal greeting [5]
Using group distribution lists–up to 50 mailbox numbers per list
• From the main menu [4]-[2]-[6]
• Choose one:
Create [1]
Edit [2]
Delete [3]
List names [4]
Rename list [5]
Managing folders
Define/edit folder [4]-[4]
Changing your password–do it frequently
• From the main menu [4]-[9]
G E N E R A L T I P S
Press the wrong key?
• Cancel or back up [*]
Want to recover messages deleted in the current session?
• From the main menu [1]-[3]
• Choose one:
Restore [1]
Leave deleted [2]
Finished using your mailbox?
• Exit from the main menu [*]
Other tips and shortcuts
• Bypass system greeting [#]
• Skip a prompt [#]
• Bypass Personal Greeting to start recording
message
[#]
Copyright © 1998, Lucent Technologies. All Rights Reserved.
Document Number 585-345-100 Comcode 108355967 Issue 2.0 October 1998
Q U I C K
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C O M C O D E 1 0 8 3 5 5 9 6 7
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I S S U E 2 . 0 O C T O B E R 1 9 9 8