HTC IRIS100 - Manual (Page 54)

54 Exchanging Messages
2. Synchronization automatically begins, and your phone sends and receives Outlook e-mail.
Tip You can also manually synchronize anytime by clicking Sync in ActiveSync or Menu > Send/Receive in Outlook
Mobile.
To send and receive e-mail for a POP3/IMAP4 account
If you have an e-mail account with an ISP or a work account that you access using a VPN server connection,
you send and receive messages through a remote e-mail server. Before sending and downloading messages,
you first need to connect to the Internet or your corporate network.
1. Click Start > Messaging and click your POP3/IMAP4 e-mail account.
2. Click Menu > Send/Receive. The messages on your phone and e-mail server are synchronized: new
messages are downloaded to the phone Inbox folder, messages in the phone Outbox folder are sent,
and messages that have been deleted from the server are removed from the phone Inbox folder.
Customize e-mail settings
To change the download size and format for Outlook e-mail
1. Disconnect your phone from the computer.
2. Click Start > ActiveSync.
3. Click Menu > Options, select E-mail, then click Settings.
4. On the E-mail Sync screen, set the Download size limit and Message format.
5. Close ActiveSync and reconnect your phone to the computer.
To change the download size and format for POP3/IMAP4 e-mail
1. On the POP3/IMAP4 e-mail message list, click Menu > Tools > Options > Account Settings.
2. Keep clicking Next until you reach the last screen where the first item is Message format.
3. Set the Message format and Message download limit.
4. Click Finish.
To exclude your e-mail address when replying to all
When you reply to all the recipients of an Outlook e-mail, your own e-mail address will also be added to the
recipient list. Customize ActiveSync so that your e-mail address will be excluded from the recipient list.
1. Disconnect your phone from the computer.
2. In ActiveSync on your phone, click Menu > Options.
3. Select the E-mail information type and click Settings.
4. Click Menu > Advanced.
5. In the My e-mail addresses text box, enter your e-mail address.
6. Click Done.
7. Close ActiveSync and reconnect your phone to the computer.