Technicolor - Thomson West Case Notebook - Manual (Page 72)

Working with Annotations and Video in Transcripts
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Transferring Annotations to Microsoft PowerPoint
You can transfer annotations and video segments to Microsoft PowerPoint and have them embedded in
PowerPoint slides. Each annotation creates a separate slide. You can create a slide from a single
annotation or multiple slides from an Annotations report.
Note: It is recommended that you use short annotations for each PowerPoint slide. If you need a longer
excerpt, transfer multiple annotations from a report to create a single PowerPoint presentation
with a slide for each annotation.
Also, when you transfer annotations to PowerPoint from transcripts with associated videos, you
have the option of saving both the PowerPoint file (PPT) and the video clip (WMV). If you want to
share the PowerPoint presentation with someone else, you must include the associated WMV file
for the embedded video to play.
Creating a PowerPoint Presentation from a Single Annotation
To create a PowerPoint presentation from an annotation, complete these steps:
1. Double-click an annotation in the left pane. The highlighted text of the annotation is displayed in the right
pane.
2. Right-click in the annotation and choose Send from the menu and PowerPoint from the submenu. The Save
As dialog box is displayed.
3. Select a location for the file.
4. Type a different file name in the File name text box, if desired.
5. Click Save. The message Would you like to open the presentation now? is displayed.
6. Click Yes to view the PowerPoint presentation. To create another PowerPoint presentation, close PowerPoint.
Creating a PowerPoint Presentation from an Annotations Report
To create a PowerPoint presentation from an Annotations report, complete these steps:
1. In the left pane, right-click the Annotations folder, then click Report. The Annotations report is displayed on
the Report tab in the right pane.
2. Click Send at the top of the report, then choose PowerPoint from the menu. The Save As dialog box is
displayed.
3. Select a location for the file.
4. Type a different name for the file in the File name text box, if desired.
5. Click Save. The message Would you like to open the presentation now? is displayed.
6. Click Yes to view the PowerPoint presentation. To create another PowerPoint presentation, close PowerPoint.
Saving PowerPoint Files with the Same Name
If you save a PowerPoint file with a name that already exists, the Existing PowerPoint File dialog box is
displayed. Select Append slides to existing presentation to add slides to the existing presentation.