Fairbanks Interact QuickBooks Interface Module - Manual (Page 6)

07/08 6 51196 Rev. 1.0
Section 1: General Information
1.1. DESCRIPTION
The QuickBooks Interface Module is used to transfer transaction data from Interact
SE or Professional to QuickBooks Pro. It can also be used to synchronize account,
hauler, material, and tax tables between Interact and QuickBooks Pro.
The QuickBooks Interface Module tool has been created and tested using
QuickBooks Pro 2004. Fairbanks Scales will not guarantee or support the
functionality of this tool with older versions of QuickBooks.
The interface between QuickBooks Pro and Interact is not a direct export and import
of data. The interface allows the transfer of data from Interact to QuickBooks Pro. It is
an on-demand, batch process, not a “real-time” interface. The only way the transfer
can occur is when QuickBooks Pro and a copy of Interact are installed on the same
computer.
The QuickBooks Interface Module will transfer the quantity and charge calculated in
Interact to QuickBooks Pro. This allows QuickBooks Pro to calculate the rate (charge
÷ quantity = rate). This approach takes advantage of the multiple price table structure
and special item pricing for jobs within Interact. Given the way QuickBooks Pro
performs its calculations, the rate printed on the QuickBooks Pro invoice may carry
out to 5 decimal places. This is the most accurate method of data transfer between
these two applications and avoids rounding differences in the amount charged by
Interact and QuickBooks Pro.
The QuickBooks Interface Module will correctly transfer the following accounting
transactions from Interact to QuickBooks Pro:
• Invoiced
Transactions (Charges)
• Cash
Sales
• Payments / Credits
• Material
Returns
• Taxes
The QuickBooks Interface Module will correctly transfer the following transaction data
from Interact to QuickBooks Pro:
• Account
Name
• Invoice
Number
• Quantity (Net Weight, Unit Count, Yards)
• Unit of Measure
• Transaction
Date
• Ticket
Number
• Item/Material Code