Konica Minolta bizhub PRESS 2250P - Manual (Page 12)

bizhub PRESS 2250P 2-5
2.2 Security Functions 2
Should you forget any security-related password, please take action as follows depending on the type of
password.
-
For a user password or account password, please contact your administrator.
-
If you have forgotten the administrator password or HDD lock password, please contact your service
representative.
We recommend that each password should be changed on a regular basis in order to prevent illicit access
or falsification of data.
Data access
Ensure that a user is required to enter an enhanced password which has been set by the administrator, in
order to save data into the user box stored in HDD or output the stored data.
When saving data into a user box, you can improve security by setting an enhanced password. Only admin-
istrators can delete folders and user boxes in which data resides. Once a user box attribute has been
changed, user authentication with an enhanced password is required. User authentication is also required for
using saved printed data.
Blocking external accesses
No access is allowed over telephone lines other than CS Remote Care.
Administrator authentication
A service representative is supposed to set up an authentication data for an administrator. According to this
authentication data, the administrator gains authorized access by entering the administrator password. Only
one authentication string can be registered per machine.
Administrator setting mode
The machine enters the administrator setting mode when password authentication is successfully made by
the administrator. In the administrator setting mode, setting change of various machine functions is available.
Be sure to exit the administrator setting mode if you leave in front of the machine while using this mode.
USB port functions
The following functions are still available using a USB port even when the Enhanced Security mode is acti-
vated:
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USB Memory ISW
- Printing charts via USB (for CE)
- Keyboard, mouse
Printer
To perform a print operation from a computer, a printer controller and a printer driver are required. Using the
printer controller which supports the Enhanced Security mode, you can store the print data in the internal
memory or on the HDD by entering a user name from the printer driver. The stored data can be output after
successful authentication of the user name with its corresponding password entered from the printer driver
when the data was stored. Note that the stored data can potentially be printed by others if you use somebody
else's user name to store the print data.
For details of the printer controller and printer driver which support the Enhanced Security mode, contact
your service representative.
For the operation procedure of the printer controller or printer driver, please refer to the user's guide for each.
2.2.4 Data Protected by the Enhanced Security Mode
Enhanced Security Mode improves the security of data for users. Such data includes:
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Data stored within a personal folder (with password)
Also, the following data managed by the administrator is better secured:
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User data
- Data to manage the machine