Rice Lake TransAct 5.0 - Operator Card - Manual (Page 2)

2 TransAct 5.0 Operator Card
Generating and Printing Invoices
1. Select Accounting » Invoices, Statement, & Posting .
2. Click the Invoice radio button, if not already
selected.
3. Select the Group of accounts to be invoiced
from the drop-down list (default group is All).
4. Select a date range using the From and To date
fields. All transactions processed during this
date range will appear on the Invoice.
5. Select the Print Invoices radio button.
6. Click the View button.
7. Select Yes to make a backup, verify the drive
and directory for the backup and click the
Backup button.
8. An account list appears. Invoices will be
generated for the selected account. Click the
OK button to continue.
Note: Step 8 is an exclusive process and must be completed
when all other computers are not accessing TransAct.
9. Use the arrow buttons to navigate through the
invoices and the printer button to print the
invoices.
10. Click the X in the right corner to close the
report window.
11. The Post button will now be active. If invoices
are correct and ready to be sent, click the Post
button. When Invoices are not posted right
away, a message will appear to indicate
invoices are available for posting. Select
No to
not post invoices and continue.
Generating and Printing Statements
1. Select Accounting » Invoices, Statement, & Posting .
2. Click the Statement radio button, if not already
selected.
3. Select the Group of accounts to generate
statements for from the drop-down list
(default group is All).
4. Select a statement To date.
5. Select a credit and payment Grace Period
(optional).
6. Select a Sort Order.
7. Select a Format.
8. Select Statement Options.
9. Select the Print Statements radio button.
10. Click the View button.
11. Select Yes to make a backup, verify the drive
and directory for the backup and click the
Backup button.
12. An account list appears. Statements will be
generated for the selected account. Click the
OK button to continue.
Note: Step 12 is considered an exclusive process and must
be completed when all other computers are not accessing
TransAct.
13. Use the arrow buttons to navigate through the
statements and the printer button to print the
statements.
14. Click the X in the right corner to close the
report window.
15. The Post button will now be active. If
statements are correct and ready to be sent,
click the Post button. When statements are not
posted right away, a message will appear to
indicate statements are available for posting.
Select
No to not post statements and continue.
Recording a Receipt (Payment)
1. Select Accounting » Receipts and Payments .
2. Select the Receipt radio button from the
Receivable list.
3. Select the Account from the drop-down list.
4. Enter the receipt amount in the Receipt field.
5. Enter a check number or other note in the
Reference field (optional).
6. Change the date of the receipt if necessary.
7. Select the invoice to be paid by
double-clicking the N in the Pay column to
change it to a Y or click the Auto Distribute
button to automatically distribute the payment
starting with the oldest invoice.
8. Click the Save button.
Recording a Credit
1. Select Accounting » Receipts and Payments .
2. Select the Credit radio button from the
Receivable list.
3. Select the account from the drop-down list.
4. Enter the amount to credit in the Credit field.
5. Enter a note in the Reference field (optional).
6. Change the date of the credit if necessary.
7. Select the invoice to be paid by double
clicking the N in the Pay column to change it
to a Y or click the Auto Distribute button to
automatically distribute the payment starting
with the oldest invoice.
8. Click the Save button.