HP 4100 mfp - Manual (Page 51)

Overview 49
5
Sending to e-mail
Overview
The HP LaserJet 4100 mfp series can scan documents to any e-mail address.
Note The MFP can send color images, although it cannot copy or print in color.
The following topics are addressed in this chapter:
● introduction
● sending documents
● available file formats
● using and managing address books
Introduction
Send to email (part of the Digital-sending suite) is similar to faxing information, but offers
these advantages:
● sends mail to multiple e-mail addresses simultaneously, saving time and delivery
costs
● ensures privacy by sending information directly to e-mail in-boxes rather than to a fax
machine, which might have many users
● delivers files at near-original quality in black and white or in color
● sends files in JPEG, PDF, and TIFF file formats, which can be modified by the
recipient in computer programs
Documents are scanned and sent as attachments to an e-mail address. Digital
documents can be sent in the formats shown above, enabling recipients to manipulate
the document in various programs to meet their specific needs. The e-mailed document
can be printed for your records.
By using HP Smart Compression technology, digital-sending keeps file sizes small,
minimizing the impact on the network. Documents arrive in near-original quality. Like
other e-mail messages, the documents can be printed, stored, or forwarded.
The HP LaserJet 4100 mfp series connects directly to the LAN, so that you can send
digital documents without a dedicated computer. E-mail processing is done entirely
within the product, from scanning through communicating with the network SMTP
gateway. E-mail addresses can be acquired from an at-device address book or an LDAP
server. The system administrator can configure e-mail parameters either over the
network using the embedded Web server or HP Web JetAdmin, or at the control panel.