Document Outline

• Before You Begin
  • How to Use these Operating Instructions
  • Screen Displays
• The Control Panel of the Octophon 22/26
• Important Notes
  • CE Mark
• Accessing Functions
  • ... Interactively
  • ... Via the Program/Service Menu
  • ... With Function Keys
  • Functions You Can Use
    • Basic and Enhanced Functions
    • Additional Team and Executive/Secretary Functions
  • Using the Telephone Efficiently
• Contents
• Making and Answering Calls
  • Answering a Call With the Handset
    • Ending the call:
  • Answering a Call with the Speaker (Speakerphone Mode and Open Listening)
    • Ending the call:
    • Notes on speakerphone mode and open listening:
  • Open Listening in the Room During a Call
    • Activating ring transfer:
    • Deactivating this function:
  • Switching to Speakerphone Mode and Open Listening
  • Switching to the Handset
  • Using Call Waiting
    • Accepting a Waiting Call (Camp-On)
      • Ending the first call and answering the waiting call:
      • Placing the first call on hold and answering the second call:
      • Ending the second call and resuming the first one:
    • Preventing and Allowing Call Waiting (Automatic Camp-On)
    • Turning the Call Waiting Tone On and Off
  • Accepting a Specific Call for Your Colleague
  • Rejecting Calls
  • Using Mailboxes
    • Accessing the Mailbox
  • Using Timed Reminders
  • Using the Speakerphone
    • Enabling and Disabling Handsfree Answerback
  • Answering a Call With a Headset
    • Ending the call:
  • Turning Do Not Disturb On and Off
  • Turning Ringer Cutoff On and Off
  • Trace Call: Identifying Anonymous Callers
  • Turning the Microphone On and Off
  • Answering Calls from the Entrance Telephone and Opening the Door
    • Speaking to visitors via the entrance telephone:
    • Opening the door from your telephone during a call from the entrance telephone:
    • Opening the door from your telephone without calling the entrance telephone:
    • Opening the door with a code (at the door):
    • Activating the door opener:
    • Deactivating the door opener:
  • Accepting a Call From an Answering Machine
  • Display Number of Waiting Calls and Overload Indication
• Making Calls
  • Off-Hook Dialing
    • The called party does not answer or is busy:
  • On-Hook Dialing
    • The other party answers with speaker:
    • The called party does not answer or is busy:
    • En-bloc Dialing/Correcting Station Numbers
      • Dial the entered/displayed station number:
      • Correct the entered station number:
      • Terminate en-bloc dialing:
  • Caller ID Suppression
  • Talking to Your Colleague With a Speaker Call
  • Activating Tone Dialing (DTMF Suffix Dialing)
  • Automatic Connection Setup (Hotline)
  • Reserve Trunk
    • When the reserved trunk becomes free:
  • Assigning a Station Number
  • Trunk Flash
  • Associated Dialing/Dialing Aid
    • Dialing aid on the S0 bus:
    • Dialing aid at the a/b (T/R) port:
    • Dialing aid from your telephone for another telephone:
• Calling Multiple Parties Simultaneously
  • Calling a Second Party (Consultation Hold)
    • Return to the first party:
    • Switching to the Party on Hold (Toggle)
      • Combine the calling parties into a three-party conference
      • Connecting the other parties to each other
  • Conducting a Conference
    • If the second party does not answer:
    • Adding Up to Five Parties to the Conference (Initiator Only)
    • Checking Which Parties Are in the Conference (Initiator Only)
    • Removing Parties From the Conference (Initiator Only)
    • Leaving a Conference
    • Ending a Conference (Initiator Only)
  • Transferring a Call
    • ...After a Speaker Call (Announcement) in a Group
  • Parking a Call
    • Retrieving a Parked Call
  • Placing External Calls on Hold
    • Picking up (Retrieving) a Held Call
• Making Calls to Stored Destinations
  • Using a Caller List
    • Retrieving the Caller List
    • Ending Retrieval
    • Displaying the Call Time and Additional Call Information
    • Dialing a Station Number from the Caller List
    • Removing an Entry from the Caller List
    • Saving the Other Party’s Station Number in the Caller List (Redial)
  • Redialing a Number
    • Displaying and dialing saved station numbers
  • Dialing a Number From the Internal Directory
    • The entry you wish to dial appears on the screen.
    • Select and confirm.
  • Using Repertory Dialing Keys
  • Using Station and System Speed-Dial Numbers
• Displaying and Assigning Call Charges
  • Displaying Call Charges
    • For the current call:
    • For all calls and the last one conducted:
  • Displaying Call Charges for Another Telephone
  • Dialing with Call Charge Assignment
• If You Cannot Reach a Destination ...
  • Using Callback
    • Storing a Callback
    • Answering a Callback
    • Checking and Canceling a Saved Callback
      • Deleting a displayed entry:
      • Ending callback display:
  • Call Waiting (Camp-On)
  • Busy Override - Joining a Call in Progress
• Telephone Settings
  • Adjusting the Ring Volume
  • Adjusting the Ring Tone
  • Adjusting the Attention Ring Volume
  • Adjusting the Speakerphone to the Room Acoustics
  • Adjusting the Receiving Volume During a Call
  • Adjusting the Display to a Comfortable Reading Angle
  • Selecting the Language of Screen Prompts
  • Locking the Telephone to Prevent Unauthorized Use
    • To lock and unlock the telephone:
  • Saving Your PIN
• Saving Station Numbers, Functions, Procedures and Appointments
  • Saving Repertory Dialing Numbers on a Key
    • If you make a mistake:
  • Storing Station Speed-Dial Numbers
    • If you make a mistake:
  • Assigning Functions to Keys
    • Meaning of LED Signals for Saved Functions:
  • Assigning Procedures (Operating Steps) to Keys
    • If you make a mistake:
  • Saving Appointments
    • Deleting and checking a saved appointment:
• Testing the Telephone
  • Testing the Telephone Functions
  • Checking the Key Assignment
• Call Forwarding
  • Using Variable Call Forwarding
    • Deactivating call forwarding:
  • Using Night Answer
    • Activating this function:
    • Deactivating night answer:
  • Call Forwarding in the Carrier Network and Forwarding Multiple Subscriber Numbers (MSN)
    • Deactivating call forwarding:
• Using Other Functions
  • Sending a Message
    • Displaying and Deleting Messages You Have Sent
    • Answering Messages
  • Leaving an Advisory Message
    • Deleting Advisory Messages
  • Using Another Telephone Like Your Own
  • Change call number (relocate)
  • Fax Details and Message on Answering Machine
    • Deactivating indication:
  • Resetting Services and Functions (System-Wide Cancellation for a Telephone)
  • Monitoring a Room
    • Activating the telephone to be monitored:
    • Deactivating the telephone to be monitored:
    • Monitoring the room:
  • Activating Functions for Another Telephone
  • Locking Another Telephone to Prevent Unauthorized Use
  • Using System Functions from the Outside (DISA: Direct Inward System Access)
  • Controlling Connected Computers or Other Programs and Telephone Data Service (T-Octopus F 400 Only)
  • Controlling Relays
  • Sensors
  • Radio Paging
    • Simple Paging Equipment
      • Paging:
      • Answering the page from the nearest telephone:
• Team and Executive/Secretary Functions With Trunk Keys
  • Using Trunk Keys
    • Meaning of LED Indications on Trunk Keys:
    • Answering Calls With Trunk Keys
    • Making Calls with Trunk Keys
    • Using a Trunk Key to Place a Call on Hold and Retrieve It Again
      • Placing a call on hold:
      • Retrieving the call:
    • Switching Between Phone Calls on Multiple Trunks
  • Forwarding Calls on Lines
    • Deactivating call forwarding:
    • Meaning of LED Indications on the "Forward Line" Keys:
  • Using DSS Keys
    • Meaning of LED Indications on DSS Keys
    • Using DSS Keys to Answer Calls
    • Calling a Team Member Directly
  • Transferring a Call in Progress
  • Accepting a Call for Another Team Member
  • Joining or Leaving a Group Call (Not for the Executive Telephone in an Executive/Secretary Team)
  • Transferring Calls Directly to the Executive (Only in an Executive / Secretary Group)
    • Activating ring transfer:
    • Deactivating ring transfer:
• Using Other Team Functions
  • Turning Group Call On and Off
    • You belong to a hunt group or a group call:
    • You belong to multiple groups or to one group with trunk keys (including executive/secretary teams).
  • Accepting a Call for Another Member of Your Team
  • Activating and Deactivating a Ringing Group
    • Removing all telephones in call ringing group:
  • Uniform Call Distribution (UCD)
    • Logging on and off at the beginning and end of your shift:
    • Logging on and off during your shift:
    • Requesting and activating a work time:
    • Turning the night service on and off for UCD:
    • Display the number of waiting calls:
• Special Functions in the LAN (PC Network)
  • Leaving a Hunt Group/Group Call
    • You belong to multiple groups of another T-Octopus F 200/400/600:
  • Transferring Call Forwarding
    • Activating this function:
    • Deactivating this function:
  • Using Night Answer
    • Activating this function:
    • Deactivating this function:
  • Activating and Deactivating a Ringing Group
    • Saving the telephones for the ringing group:
    • Removing all telephones in call ringing group:
  • Controlling Relays
  • Opening the Door
• Labeling, Documentation and Accessories
  • Labeling Key Fields
    • Labeling Key Fields Using a PC
  • Attaching a Station Number Label
  • Ordering Operating Instructions
    • Operating Instructions in the Internet
  • Ordering Accessories
• Fixing Problems
  • Telephone Maintenance
  • Troubleshooting
    • Pressed key does not respond:
    • Telephone does not ring:
    • You cannot dial an external number:
    • To correct any other problem:
  • Responding to Error Messages on the Screen
    • Possible cause:
    • Possible response:
    • Possible cause:
    • Possible response:
    • Possible cause:
    • Possible response:
    • Possible cause:
    • Possible response:
    • Possible cause:
    • Possible response:
  • Contacts for Resolving Problems
• Index
  • A
  • C
  • D
  • E
  • F
  • G
  • H
  • I
  • K
  • L
  • M
  • N
  • O
  • P
  • R
  • S
  • T
  • U
  • V
  • W
• Overview of Functions and Codes (Alphabetical)