Quick reference 1, Voice mail administrator features, System administrator features – Inter-Tel CS-5400 User Manual
Page 3: Accessing the voice mail administrator’s mailbox
Voice Mail Administrator Features
If your voice mail system has Automatic Speech Recognition (ASR) capability
and it is enabled for the administrator mailbox, you can complete voice mail
tasks by issuing spoken commands or by pressing dialpad digits.
Accessing the Voice Mail Administrator’s Mailbox
— Call the voice mail access number.
— Say “Login” or press
.
— Say or enter the administrator mailbox number. Then enter the password,
and press
.
— Say “Nine” or press
to access the voice mail administrator menu.
To Record a Broadcast Message:
— Access the voice mail administrator’s mailbox and menu (see above).
— Say “Broadcast Message” or press
to send a broadcast message.
— Record the message.
— When the message is recorded, hang up or press
for more options.
To Perform Mailbox Maintenance:
— Access the voice mail administrator’s mailbox and menu (see above).
— Say “Mailbox Maintenance” or press
to select the Mailbox/Group List
Maintenance option.
— Say or enter the mailbox, extension ID, or group list number to be accessed
and follow the prompts.
To Import a Fax Document:
— Using a fax machine, obtain dial tone and access the voice mail administra-
tor’s mailbox and menu (see above).
— Say “Import Fax” or press
to select the Import Fax option.
— Say or enter the fax document number.
If the document number does not already exist, say “Yes” or press
if the
number is correct or say “Re-enter” or press
and re-renter the number.
If the document number already exists, say “Yes” or press
to replace the
document or say “Re-enter” or press
to enter another number.
If you did not enter a valid number, enter a new number.
— When prompted, press
START
on the fax machine.
— When the fax transmission is complete, say “Continue” or press
to con-
tinue importing documents, or press
to exit.
Quick Reference Guide To System,
Voice Mail, and Diagnostics
Administrator Features
These are the basic instructions for the most frequently used system administra-
tor and voice mail administrator features. For detailed information on these fea-
tures, refer to the Administrator Guide.
System Administrator Features
To Place the System in Night or Day Mode:
— While on-hook, enter
.
To Place a Single Node in Day or Night Mode:
— While on-hook, enter
(Enable Network Night Mode) OR
enter
(
Enable Network Day Mode). Then enter the desired
node number.
To Set System or Network Date and Time:
— While on-hook, enter
(System Date/Time), or enter
(
Network Date/Time).
— Use the dialpad buttons to enter the month, day, and year. For example,
press 010305 for January 3, 2005. Or, press
to skip ahead without
changing the date.
— Use the dialpad buttons to enter the time in hours and minutes. For example,
enter 0900 for 9:00. Or press
twice to exit without changing the time.
— If the system is set for 12-hour display format, press
for AM or press
for PM.
To Synchronize Network Time:
While on-hook, enter
.
To Respond to an Alarm Message:
— When a minor alarm indication appears, write down the alarm information.
— While on-hook, clear the alarm by entering
(
Clear System
Alarm) OR entering
(
Clear Network Alarm).
— Look up the alarm in the Administrator Guide and take the appropriate
action.
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© Inter-Tel, Inc. February 2005 printed in US
Part No. 835.2461-5