Avaya 4630 - Manual (Page 59)

Using the Directory Application
Locating a Phone Number Using the
Directory
Issue 2.0 December 2003 5-5
Adding a Directory Entry to a Speed Dial Group
5
If there is at least one available Speed Dial button in any Group and a Directory
entry has been selected, the Add to SD button on the Directory screen is
enabled. If all Speed Dial buttons in all Groups have been assigned, this feature
will not be available from the Directory screen.
1. Select the Directory entry you want to add to a Speed Dial Group, then
select the Add to SD button.
The Speed Dial Keyboard Entry screen displays. The Name and Number
fields are populated with those from the selected Directory entry. The
cursor is positioned to the right of the last digit of the telephone number.
(Note that Names/Numbers exceeding the available field space may be not
be shown or saved.)
2. To change the Name and/or Number, modify them using the keyboard and
keyboard control buttons at the bottom of the screen. For example, you
may need to add a trunk number (a 9 or other number needed to obtain an
outside line), and/or other network dial access codes to prepare the
number for speed dialing.
3. When the Name and Number are correct, select Save.
The Speed Dial Group Select screen displays.
4. Select the Group Name to which the Speed Dial button created in Steps 2
and 3 should be added. You can add the new button to any group having an
unlabeled speed dial button, including one to which a Group Name label
has not yet been assigned.
The new Speed Dial button is added to the specified group in alphabetical
order, if the Speed Dial “Alphabetize Entries?” option (described in
Chapter
8 ) is set to “Yes.” The Speed Dial screen displays. Alternately, if the Speed
Dial “Alphabetize Entries?” option (described in Chapter 8 ) is set to “No,”
the new Speed Dial label is placed on the first available unlabeled button
(from top to bottom, then left to right).
NOTES:
• Any Directory entry may be selected for addition to a Speed Dial Group.
• Your Telephone Administrator can turn off your ability to make changes to
Speed Dial buttons. If this is the case, the Add to SD button is disabled.