HP Color LaserJet CM3530 Multifunction Printer series - Manual (Page 97)

Export an address book
You can also export the address book or user information saved in the device. This data is exported
into a CSV file that has the same format as that described above, with one header row followed by a
row for each user or address book record. To export data, do the following:
1. Select one or more of the check boxes shown under Step 1.
2. Under Step 2, type in the name for the export file.
3. In the dialog box that appears, click Save, and then select the location where you want to save the
file.
4. If the export process fails, an error message will be displayed. If this happens, wait a few minutes
and try the export again.
You can open the export file in either a spreadsheet program like Microsoft Excel, or in a text program
like Notepad.
Clear address books
By default, clicking the Clear Selected Address Book(s) button clears all address book data (e-mail, fax,
and authorized user data) from the device. You can also specify individual address books to clear,
although e-mail addresses and e-mail distribution lists may not be cleared separately.
Clear all address books before moving the device to a new area within your company or before importing
address book data from another device.
To clear one or more address books, do the following:
1. Select one or more of the check boxes shown under Option 3: Clear Address Books.
2. Click Clear Selected Address Book(s) to erase the data in the selected address books. A warning
dialog box appears, indicating which address books are selected for deletion.
3. Click OK to confirm this action. Once cleared, the data can not be recovered.
4. After OK is pressed, the address book data is cleared and you are returned to the original page.
A list of the cleared address books is displayed.
ENWW Import/Export 85