HTC PDA Phone - Manual (Page 73)

Working With Company E-mail and Meeting Appointments 73
Flag Your Messages
Flags serve as reminders to yourself to follow up on important issues or requests that are indicated in the
messages. Flagging messages, which has been a useful feature on desktop Outlook E-mail, can also be done
in Outlook Mobile on your device. You can flag received messages on your device.
Note Flags are enabled only if e-mail messages are synchronized with Microsoft Exchange Server 2007 or higher. Flags
are disabled or hidden if e-mail messages are synchronized with earlier versions of Microsoft Exchange Server.
To flag or unflag a message
1. Tap Start > Messaging > Outlook E-mail.
2. Select a message, or open a message.
3. Tap Menu > Follow Up and select one of the following options:
• Set Flag. Mark the message with a red flag to indicate
that it needs follow-up action.
• Complete Flag. Mark the message with a check mark to
indicate that the issue or request in the email is already
completed.
• Clear Flag. Remove the flag to unmark the message.
Note E-mail message reminders are displayed on your device if the messages are flagged with reminders and
synchronized from the Exchange Server.
Out-of-Office Auto-reply
Outlook Mobile allows you to retrieve and change your out-of-office status. Just like desktop Outlook E-mail,
Outlook Mobile automatically sends an auto-reply message when you’re not available.
To send out-of-office auto-reply messages
1. Tap Start > Messaging > Outlook E-mail.
2. Tap Menu > Tools > Out of Office.
3. From the I am currently list, select Out of the Office.
4. Enter your auto-reply message and then tap Done.