Document Outline

• USER'S GUIDE FAX-1840C/FAX-1940CN/MFC-3240C/MFC-3340CN
  • Brother numbers
    • Register your product
    • Frequently asked questions (FAQs)
    • For Customer Service
    • Brother fax back system (USA only)
  • Ordering accessories and supplies
    • Notice - Disclaimer of Warranties (USA and Canada)
    • Compilation and Publication Notice
    • Brother® One Year Limited Warranty and Replacement Service (USA only)
    • Brother® One Year Limited Warranty and Replacement Service (USA only)
    • BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)
  • Safety precautions
    • To use the machine safely
  • Choosing a location
  • Quick Reference Guide
    • Sending faxes
    • Storing numbers
    • Dialing operations
    • Making copies
  • Table of Contents
  • 1 Introduction
    • Using this Guide
      • Finding information
      • Symbols used in this Guide
    • Control panel overview
      • Turning the machine on and off
      • On/Off Setting
    • Load documents
      • Using the automatic document feeder (ADF)
        • Recommended environment
    • About paper
      • Recommended Paper
      • Handling and using special paper
        • Paper type and size for each operation
        • Paper weight, thickness and capacity
        • Paper capacity of the output paper tray
        • Printable area
      • How to load paper, envelopes and post cards
        • To load paper or other media
        • To load envelopes
        • To load post cards
    • About fax machines
      • Custom features
        • Do you have Voice Mail on the phone line?
        • Why should there be problems?
        • How can you avoid possible problems?
      • Fax tones and handshake
      • ECM (Error Correction Mode)
  • 2 Getting started
    • Initial Setup
      • Setting the Date and Time
      • Setting Tone and Pulse dialing mode
      • Setting the Station ID
    • General Setup
      • Setting the Mode Timer (MFC-3240C and MFC-3340CN only)
      • Setting the Mode Timer (FAX-1840C and FAX-1940CN only)
      • Setting the Paper Type
      • Setting the Paper Size
      • Setting the Ring Volume
      • Setting the Beeper Volume
      • Setting the Speaker Volume
      • Setting the Handset Volume (FAX-1840C and FAX-1940CN only)
      • Choosing the Handset Volume (For Volume Amplify) (FAX-1840C and FAX-1940CN only)
      • Setting Volume Amplify (FAX-1840C and FAX-1940CN only)
      • Turning on Automatic Daylight Savings Time
      • Setting the LCD Contrast
  • 3 Setup Send
    • How to enter Fax mode
    • How to dial
      • Manual dialing
      • One-Touch dialing
      • Speed-Dialing
      • Search
      • Fax Redial
    • How to Fax (B&W and Color)
      • Color fax transmission
      • Faxing from the ADF
      • Automatic transmission
      • Manual transmission
      • Sending a fax at the end of a conversation
      • Out of Memory message
    • Basic sending operations
      • Sending faxes using multiple settings
      • Contrast
      • Fax Resolution
      • Dual Access (Not available for color faxes)
      • Real Time Transmission
      • Checking job status
      • Canceling a fax in progress
      • Canceling a scheduled job
    • Advanced sending operations
      • Broadcasting (Not available for color faxes)
      • Overseas Mode
      • Delayed Fax (Not available for color faxes)
      • Setting up Polled Transmit (Not available for color faxes)
      • Delayed Batch Transmission (Not available for color faxes)
  • 4 Setup Receive
    • Basic receiving operations (FAX-1840C, MFC-3240C and MFC-3340CN only)
      • Choosing the Receive Mode
        • To select or change your Receive Mode
      • Setting the Ring Delay
    • Basic receiving operations (FAX-1940CN only)
      • Choosing the Receive Mode
        • To select or change your Receive Mode
      • Setting the Ring Delay
      • Setting Toll Saver (Msg Ctr mode)
      • Setting the F/T Ring Time (Fax/Tel mode only)
      • Setting the Fax/Tel Announcement (FAX-1940CN only)
      • Easy Receive (MFC-3240C and MFC-3340CN only)
      • Easy Receive (FAX-1840C and FAX-1940CN only)
      • Printing a reduced incoming fax (Auto Reduction)
      • Receiving a fax at the end of a conversation
      • Printing a fax from the memory
      • Polling
        • Setting up Polling Receive
        • Setting up Sequential Polling Receive
  • 5 Quick-Dial numbers and dialing options
    • Storing numbers for easy dialing
      • Storing One-Touch Dial numbers
      • Storing Speed-Dial numbers
      • Changing One-Touch and Speed-Dial numbers
      • Setting up Groups for Broadcasting
    • Dialing options
      • Access codes and credit card numbers
      • Pause
      • Tone or Pulse
    • Telephone (voice) operations (FAX-1840C and FAX-1940CN only)
      • How to dial
      • Making a telephone call
      • Answering calls with the Speaker Phone (FAX-1940CN only)
      • Hold (FAX-1840C and FAX-1940CN only)
  • 6 Remote Fax Options (Not available for color faxes)
    • Setting up Fax Forwarding
    • Programming your pager number
    • Setting Fax Storage
    • Setting PC Fax Receive (MFC-3340CN only)
    • Turning off Remote Fax Options
    • Setting your Remote Access Code
    • Remote Retrieval
      • Using your Remote Access Code
      • Remote commands
      • Retrieving fax messages
      • Changing your Fax Forwarding number
  • 7 Message Center (FAX-1940CN only)
    • Message Center mode
      • Setting up the Message Center
      • Recording Message Center Outgoing Message
        • Listening to Outgoing Message (OGM)
        • Erasing Outgoing Message (OGM)
      • Activating Message Center mode
      • Message indicator
      • Playing voice messages
      • Printing a fax message
      • Erasing incoming messages
        • To erase voice messages individually
        • To erase messages all at once
      • Setting Maximum Time for incoming messages
      • Setting Toll Saver
      • ICM Recording Monitor
      • Recording a conversation
      • Record Fax/Tel Outgoing Announcement (F/T OGM)
  • 8 Printing reports
    • Fax settings and activity
      • Customizing the Transmission Verification Report
      • Setting the Journal Period
      • Printing reports
        • How to print a report
  • 9 Making copies
    • Using the machine as a copier
      • Enter Copy mode
      • Making a single copy
      • Making multiple copies
      • Stop copying
    • Using the temporary Copy keys (Temporary settings)
      • Increasing copy speed or quality
      • Changing the temporary copy settings
        • Enlarging or reducing the image copied
        • Setting paper type
        • Setting paper size
        • Adjusting brightness
        • Adjusting contrast
        • Sorting copies (FAX-1940CN and MFC-3340CN only)
        • Making N in 1 copies or a poster (Page Layout)
    • Changing the default copy settings
      • Increasing copy speed or quality
      • Adjusting brightness
      • Adjusting contrast
      • Adjusting color saturation
      • Out of Memory message
    • Legal limitations
  • 10 Walk-Up PhotoCapture Center™ (MFC-3340CN only)
    • Introduction
      • PhotoCapture Center™ requirements
    • Getting started
    • Printing the Index (Thumbnails)
    • Printing images
      • DPOF printing
      • Changing the default settings
        • Increasing print speed or quality
        • Setting the paper & size
        • Adjusting brightness
        • Adjusting contrast
        • Color enhancement (True2Life®)
        • Cropping
        • Borderless
      • Understanding the Error Messages
    • Using PhotoCapture Center™ from your PC
    • Using PhotoCapture Center™ for scanning documents
  • 11 Important information
    • Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only.
    • Federal Communications Commission (FCC) Declaration of Conformity (USA only)
      • Important
    • Industry Canada Compliance Statement (Canada only)
    • For your safety
    • LAN connection (FAX-1940CN and MFC-3340CN only)
    • International ENERGY STAR® Compliance Statement
    • Important safety instructions
    • Trademarks
  • 12 Troubleshooting and routine maintenance
    • Troubleshooting
      • Error messages
      • Document Jam
        • Document is jammed inside the front of the machine.
      • Printer jam or paper jam
        • Paper is jammed inside the paper tray
        • Paper is jammed inside the machine
      • If you are having difficulty with your machine
      • Compatibility
    • How to improve print quality
      • Cleaning the print head
      • Checking the print quality
      • Checking the printing alignment
    • Checking the ink volume
      • Packing and shipping the machine
    • Routine maintenance
      • Cleaning the Scanner
      • Cleaning the machine Printer Platen
      • Replacing the ink cartridges
  • Appendix A
    • Setting up telephone services
      • Distinctive Ring
        • What does your telephone company’s ‘Distinctive Ring’ do?
        • What does Brother’s ‘Distinctive Ring’ do?
        • Do you have Voice Mail?
        • Before you choose the ring pattern to register
      • Registering the Distinctive Ring pattern
        • Turning off the Distinctive Ring
    • Caller ID
      • Viewing Caller ID List
      • Printing Caller ID List
    • Advanced receiving operations
      • Operation from extension telephones
      • Fax/Tel mode when power key is On
      • Fax/Tel mode when power key is Off
      • Using a cordless external handset
      • Changing the remote codes
    • Connecting an external device to your machine
      • Connecting an external telephone
      • Connecting an external telephone answering device (TAD)
        • Sequence
        • Connections
        • Recording outgoing message (OGM) on an external TAD
      • Special line considerations
        • Roll over phone lines
        • Two-line phone system
        • Converting telephone wall outlets
        • Installing machine, external two-line TAD and two-line telephone
      • Multi-line connections (PBX)
        • If you are installing the machine to work with a PBX
      • Custom features on your phone line
  • Appendix B
    • On-screen programming
      • Menu table
      • Memory storage
    • Navigation keys
      • Entering Text
        • Inserting spaces
        • Making corrections
        • Repeating letters
        • Special characters and symbols
  • Glossary
  • Specifications
    • Product description
    • General
    • Print media
    • Copy
    • PhotoCapture Center™ (MFC-3340CN only)
    • Fax
    • Scanner (MFC-3240C and MFC-3340CN only)
    • Printer
    • Interfaces
    • Computer requirements
    • Consumable items
    • Network (LAN) (FAX-1940CN and MFC-3340CN only)
    • Optional External Wireless Print/Scan Server (NC-2200w) (MFC-3240C and MFC-3340CN only)
  • Index
  • Remote Retrieval Access card
    • (FAX-1940CN only)
  • Remote Retrieval Access card
    • (FAX-1840C, MFC-3240C and MFC-3340CN only)
  • brother USA/Canada