Document Outline

• Brother numbers
  • Register your product (USA only)
  • Frequently asked questions (FAQs)
  • For Customer Service
  • Brother fax back system (USA only)
• Ordering accessories and supplies
  • Notice - Disclaimer of Warranties (USA and Canada)
  • Compilation and Publication Notice
  • Brother® One Year Limited Warranty and Replacement Service (USA only)
  • Brother® One Year Limited Warranty and Replacement Service (USA only)
  • BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)
• Safety precautions
  • To use the fax machine safely
• Choosing a location
• Quick Reference Guide
  • Sending faxes
  • Receiving faxes
  • Storing numbers
  • Dialing operations
  • Making copies
• Table of Contents
  • Introduction 1-1
    • Do you have Voice Mail on the phone line? 1-7
    • Why should there be problems? 1-7
    • How can you avoid possible problems? 1-7
    • Sequence 1-11
    • Connections 1-12
    • Recording outgoing message (OGM) on an external TAD 1-13
    • Roll Over phone lines 1-14
    • Two-Line phone system 1-14
    • Converting telephone wall outlets 1-15
    • Installing fax machine, external two-line TAD and two-line telephone 1-16
    • If you are Installing the Fax machine to Work with a PBX 1-17
  • Paper 2-1
    • Paper capacity of the paper tray 2-1
    • Paper specifications for the paper tray 2-1
    • To load paper 2-2
  • On-Screen Programming 3-1
  • Initial Setup 4-1
    • Entering text 4-3
    • Inserting spaces 4-3
    • Making corrections 4-3
    • Repeating letters 4-3
    • Special characters and symbols 4-4
  • Setup Receive 5-1
    • To select or change your Receive Mode 5-2
    • Recommended Reductions 5-6
    • Setting up Polling Receive 5-10
    • Setting up Sequential Polling Receive 5-11
    • What does your telephone company’s ‘Distinctive Ring’ do? 5-12
    • What does Brother’s ‘Distinctive Ring’ do? 5-12
    • Do you have Voice Mail? 5-13
    • Before you choose the ring pattern to register 5-13
    • Very important 5-14
    • Turning off the Distinctive Ring 5-14
    • Caller ID Log 5-15
    • Printing the Caller ID Log 5-16
    • Viewing the Caller ID Log 5-16
    • Returning a call from the Log 5-17
    • Registering a Caller ID number 5-18
  • Setup Send 6-1
    • Cover Page for Next Fax Only 6-9
    • Always send Cover Page 6-10
    • Using a printed Cover Page 6-11
    • Composing your own comments 6-11
    • Print Sample Call Back Message 6-15
  • Quick-Dial numbers and dialing options 7-1
  • Remote Fax Options 8-1
  • Printing reports 9-1
  • Making copies 10-1
  • Important information 11-1
    • Important 11-4
    • Industry Canada Compliance Statement (Canada only) 11-4
  • Troubleshooting and routine maintenance 12-1
    • Original Jam 12-3
    • Paper Jam 12-4
    • Cleaning the print head 12-8
    • Clean the print head when you want to improve the print quality and also as part of your routine ...
  • Glossary G-1
  • Specifications S-1
  • Index I-1
  • Remote Retrieval Access Card R-1
• Introduction
  • Using this Guide
    • Finding information
    • Symbols used in this Guide
    • Fax Test Sheet and Product Registration (USA only)
    • Part names
  • Control panel overview
  • About fax machines
    • Custom features
      • Do you have Voice Mail on the phone line?
      • Why should there be problems?
      • How can you avoid possible problems?
    • Fax tones and handshake
    • ECM (Error Correction Mode)
  • Connections
    • Connecting an external telephone
    • Connecting an external telephone answering device (TAD)
      • Sequence
      • Connections
      • Recording outgoing message (OGM) on an external TAD
    • Special line considerations
      • Roll Over phone lines
      • Two-Line phone system
      • Converting telephone wall outlets
      • Installing fax machine, external two-line TAD and two-line telephone
    • Multi-Line Connections (PBX)
      • If you are Installing the Fax machine to Work with a PBX
    • Custom features on your phone line
• Paper
  • About paper
    • Handling and using special paper
      • Paper capacity of the paper tray
      • Paper specifications for the paper tray
    • How to load paper
      • To load paper
• On-Screen Programming
  • User-friendly programming
    • Menu table
    • Memory Storage
  • Navigation keys
• Initial Setup
  • Getting started
    • Setting the Date and Time
    • Setting the Station ID
      • Entering text
      • Inserting spaces
      • Making corrections
      • Repeating letters
      • Special characters and symbols
    • Setting the Beeper Volume
    • Setting the Speaker Volume
    • Choosing the Handset Volume (For Volume Amplify)
    • Setting Volume Amplify
    • Setting the Ring Volume
    • Memory Storage
    • ˘˘˘Setting Tone and Pulse dialing mode (Canada Only)
    • Setting up your area code (USA only)
• Setup Receive
  • Basic receiving operations
    • Choosing the Receive Mode
      • To select or change your Receive Mode
    • Setting the Ring Delay
    • Setting the F/T Ring Time (FAX/TEL mode only)
    • Easy Receive
    • Printing a reduced incoming fax
      • Recommended Reductions
    • Setting Paper Size
    • Receiving a fax at the end of a conversation
  • Advanced receiving operations
    • Operation from extension telephones
    • For FAX/TEL mode only
    • Using a cordless external handset
    • Changing the remote codes
    • Printing a fax from the memory
    • Polling
      • Setting up Polling Receive
      • Setting up Sequential Polling Receive
  • ˘˘Telephone services
    • Distinctive Ring
      • What does your telephone company’s ‘Distinctive Ring’ do?
      • What does Brother’s ‘Distinctive Ring’ do?
      • Do you have Voice Mail?
      • Before you choose the ring pattern to register
    • Registering the Distinctive Ring pattern
      • Very important
      • Turning off the Distinctive Ring
    • Caller ID
      • Caller ID Log
      • Printing the Caller ID Log
      • Viewing the Caller ID Log
      • Returning a call from the Log
      • Registering a Caller ID number
    • Call Waiting/Caller ID
• Setup Send
  • How to dial
    • Manual dialing
    • One-Touch dialing
    • Speed-dialing
    • Search
  • How to fax
    • Automatic transmission
    • Out of memory message
    • Manual transmission
    • Sending a fax at the end of a conversation
  • Basic sending operations
    • Sending faxes using multiple settings
    • Contrast
    • Fax resolution
    • Manual and automatic fax redial
    • Canceling a job while scanning, dialing and sending the original
    • Canceling a scheduled job
  • Advanced sending operations
    • Electronic Cover Page
      • Cover Page for Next Fax Only
      • Always send Cover Page
      • Using a printed Cover Page
      • Composing your own comments
    • Broadcasting
    • Overseas Mode
    • Call Reservation
      • Print Sample Call Back Message
    • ˘Delayed Fax
    • Setting up Polled Transmission
    • Memory Transmission
    • Interrupting Delayed Fax and Polled Transmit jobs
• Quick-Dial numbers and dialing options
  • Storing numbers for easy dialing
    • Storing One-Touch Dial numbers
    • Storing Speed-Dial numbers
    • Changing One-Touch and Speed-Dial numbers
    • Setting up Groups for Broadcasting
  • Dialing options
    • Manual dialing
    • One-Touch Dialing
    • Speed-Dialing
    • Access codes and credit card numbers
    • Pause
    • Fax Redial
    • Tone or Pulse (Canada only)
• Remote Fax Options
  • Fax Forwarding/Paging
    • Programming a Fax Forwarding number
    • ˘Programming your pager number
  • Setting Fax Storage
    • Backup Print
  • Setting your remote access code
  • Remote Retrieval
    • Using your remote access code
    • Remote commands
    • Retrieving fax messages
    • Changing your Fax Forwarding number
• Printing reports
  • FAX settings and activity
    • Customizing the Transmission Verification Report
    • Setting the Journal Period
    • Printing reports
    • To print a report
• Making copies
  • Using the fax machine as a copier
  • Copy operations
    • Making a single copy
    • Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge
• Important information
  • Standard telephone and FCC Notices
  • These notices are in effect on models sold and used in the United States only.
    • Federal Communications Commission (FCC) Declaration of Conformity (USA only)
      • Important
      • Industry Canada Compliance Statement (Canada only)
  • Important safety instructions
  • Trademarks
• Troubleshooting and routine maintenance
  • Troubleshooting
    • Error messages
    • Printer Jam or Paper Jam
      • Original Jam
      • Paper Jam
    • If you are having difficulty with the fax machine
  • How to improve print quality
    • Cleaning the print head
    • Clean the print head when you want to improve the print quality and also as part of your routine ...
  • Packing and shipping the fax machine
  • Routine maintenance
    • Cleaning the scanner
    • Changing the ribbon
• Glossary
• Specifications
  • General
  • Copy
  • Fax
• Index
  • A
  • Access codes, storing and dialing 7-8
  • Accessories and supplies ii
  • ADF (automatic document feeder) 6-3
  • Answering machine (TAD) 1-11, 5-1
  • Automatic
    • B
  • Broadcasting 6-12
  • Brother
    • C
  • Call Back Message 6-15
  • CALL PICKUP 5-15
  • Call Reservation 6-14
  • Call Waiting/Caller ID 5-19
  • Caller ID (printing Log) 5-16
  • Caller ID (viewing Log) 5-16
  • Canceling
  • Cleaning 12-8
  • Connecting
  • Control panel, overview 1-5
  • Copy
  • Cover Page 6-9 to 6-11
  • Credit card numbers 7-8
  • Custom telephone features 1-17, 12-7
    • D
  • Date and Time 4-1
  • Delayed Fax 6-16
  • Dialing
  • Distinctive Ring 5-12
    • E
  • Easy Receive 5-5
  • ECM (Error Correction Mode) 1-9
  • Envelopes 2-1
  • Error messages on LCD 12-1
  • Extension telephone, using 5-8
  • External telephone 1-10
    • F
  • Fax codes
  • Fax Forwarding 8-1
  • Fax Journal 9-3
  • Fax Receive Code 5-8, 5-9
  • Fax Storage 8-3
  • Fax, stand-alone
  • FAX/TEL mode 5-1
  • FCC notices 11-1
    • G
  • Gray scale S-2
  • Groups, setting up 7-5
    • H
  • Handset volume 4-7
  • Hearing-aid compatible 11-1
  • HELP 3-1, 9-3
    • I
  • International calls 6-13
  • Interrupting 6-19
    • J
  • Jacks
  • Jams 12-3
    • L
  • LCD (Liquid Crystal Display) 1-5, 3-1
    • M
  • Maintenance, routine 12-11
  • Manual
  • Memory Status List 9-3
  • Memory Storage 3-1, 4-8
  • Menu Selection Table 3-1, 3-4 to 3-7
    • N
  • Navigation keys 3-2
    • O
  • One-Touch 1-6
    • P
  • Paging 8-1, 8-2
  • Paper 2-1
  • Phone line
  • Polling 5-10
  • Power failure 3-1
  • Print
    • Q
  • Quick-Dial List 9-3
  • Quick-Dial numbers 7-1
    • R
  • Receive Mode 5-2
  • Redial/Pause 6-7
  • Reducing
  • Remote Retrieval 8-5
  • Reports 9-3
  • Resolution
  • Ring Delay, setting 5-3
    • S
  • Safety instructions vii, 11-5
  • Setup
  • Shipping the machine 12-10
  • Speed-Dial 1-5
  • Storing 7-1
    • T
  • TAD (telephone answering device), external 5-1
  • Temporary Cover Page 6-9
  • Text, entering 4-3
  • Tone signals on Pulse line 7-9
  • Troubleshooting 12-1
  • Two-line phone system 1-14
    • U
  • User Settings List 9-3
    • V
  • Volume, setting
    • W
  • Warranties iii
  • World Wide Web i
• Remote Retrieval Access Card