Rice Lake TransAct 2.0 - Manual (Page 98)

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Accounting
Use the single down arrow next to the Account box to select the
customer account to apply the payment to, or type the customer name inside
the Account box.
After you select the Customer Account, TransAct displays the account’s
default categories. If you received payments as itemized payments, use
Save Item to enter multiple items per payment. It is not necessary to use the
category fields unless you want to generate payment reports sorted on
categories.
Single-Item Payment
When you select the Customer Account, TransAct displays the
customer’s default category items. If desired, use the single down
arrow next to the category field to change the category item for
which payment is being made. Tab to or click inside the Check
Number box to enter a Check Number (if applicable).
Click Save to save the receipt.
Multi-Line Item Payment
The Payment/Credit Form allows for multiple items on one receipt.
To apply portions of a payment toward different items, use the
single down arrow next to the category field. Select the item being
paid for, click inside the Amount Paid box, then enter the amount.
Click inside the Check Number box and enter the Check Number
(if applicable).
Click Save Item to save the item. TransAct displays a status bar at the
bottom of the form to help track the number of items entered and the total
amount entered for the receipt.
After clicking Save Item, TransAct adjusts the Account Balance box and
clears the Amount Paid box. The check number stays present in the Check
Number box. The status bar increases the item count and total value.
Select the next category item and Amount Paid. The Check Number will
still be present; you do not need to reenter the Check Number. Click Save
Item. Continue entering each item, clicking Save Item after each item.
When you have entered all items, click Save to save the receipt. The
Balances/Reconciliation report will list each receipt by number and list all
items recorded for the receipt. Example: A landfill wants to track payments
by refuse types. A check arrives in the mail from one of their customers for
$100.00. $75.00 is payment for residential rubbish and $25.00 is for yard
waste. This payment transaction uses the multi-item payment option