JMC Starting the 14-15 School Year Checklist - New Client - Manual (Page 2)


Print student information for advisors in Attendance  Staff  Advisor List.

(Optional) Assign locker numbers and combinations in Edit  Student Data.

Create new Custom Field definitions for the current year in File  Define Custom
Fields. Place a checkmark under the “Current year” column for those custom
fields you wish to use for this year. (You will need the JMC Administrator
Password to view this screen.)

Create Student Information Forms using the Form Designer. These forms can be
printed so parents can review student demographic information and parent contact
information. (For more information, view the instructional video “Student
Information Forms.”)

If Lifetouch, Herff Jones, or Jostens are used for school pictures create the
information file for those businesses in Attendance
 Student  Lists. A new report
has been created for you called “Student Photo File.” Highlight the “Student
Photo File,” click “OK,” click “Preview” near the bottom, and then click “Export
Data” to create the file you will email to your photo company.

School days in session must be entered in (district level) Attendance  Day  Day
Names. We recommend that you enter dates up to December 1 st and then enter
day names 3-4 weeks in advance instead of for the entire school year because you
cannot insert (make-up) days into the calendar.

Change the graduation date for an entire graduating grade level in (district level)
Edit
 Mass Change Fields. Review all of the fields that can be changed en masse.

The system administrator should go to File  Administrator Options. (You will
need the JMC Administrator Password to view this screen.) This screen allows
you to:
a. Set the number of periods in a day and days in a cycle.
b. Set up emailing through JMC.
c. Set scheduling sorting by Sem or Tri.

Think about how you would like students numbered (Student ID) in the JMC
program. Many schools use the JMC student number as their lunch identification.
Students are assigned student numbers when they are put into JMC after we
import your data by looking at the lowest student number in a grade level in the
district and then giving the new student the next student number. For example, if
a 9th grader has student number 1427, and a new 9th grader comes in he will be
given number 1428 if that is open, or it will go through the list to the next open
number. If you would like to change student #’s go to Edit
 Renumber Students.
The most common practice is to put a student’s graduation year followed by 2-3
numbers depending on the enrollment in each class (ie. 1301, 1302, etc..). It is
important to figure out your numbering system early as once the school year starts
it can create a lot more work for the office to tell every student their new student
number.

Many states have an Edit  Edit School Data menu item. If your state does,
review the information needed there.