Scheduling of meetings, 3 scheduling of meetings – Kerio Tech Version 6.5.2 User Manual
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Chapter 10
MS Entourage support
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•
[email protected],fn=ContactRoot
(the look-up will be performed only in folders of the [email protected] user)
•
fn=personal,fn=ContactRoot
(only folders of the user currently connected to the
LDAP server will be searched through. This option is identical with the previous one,
however, it is not necessary to specify username (or email address) of the user. This
option may be helpful for example when configuring multiple clients, etc.)
•
fn=public,fn=ContactRoot
(only public contact folders will be searched through)
•
fn=Contacts,[email protected],fn=ContactRoot
(only the Contacts folder of the [email protected] user will be searched through)
•
fn=PublicContacts,fn=public,fn=ContactRoot
(only the public PublicContacts folder will be searched through)
10.3 Scheduling of meetings
As well as in Kerio WebMail (see section
) and MS Outlook (section
), in MS Entourage it
is also possible to schedule meetings using the Free/Busy server built in Kerio MailServer.
Free/Busy server is a special tool allowing us to see when other participants of a meeting are
busy or free for the meeting. To see whether the participant is free or not, go to the edit
dialog’s Scheduling tab (see figure
).
Free/Busy server exploits information on user’s free time from the calendar of the particular
user. However, the meeting initiator can only see when the attendee is free or busy. It is not
possible to view particular details on the user’s activities.
The Free/Busy feature also provides information on how much busy the user is. Degree of
user’s busyness is suggested by the color. The color key is shown at the bottom of the Sched-
uling tab.
This implies that this type of calendar is perfect for planning of meetings and sessions. The
user who adds a new meeting can view when the people involved are free or busy. It is there-
fore not necessary to ask individual users when they are free. However, the following condi-
tions must be met to enable this function:
•
all users must have an account in Kerio MailServer,
•
the users involved must manage their events by a calendar in MS Entourage, in MS Outlook
(with the Kerio Outlook Connector) or in Kerio WebMail.
The Free/Busy calendar displays all meetings and events included in the default calendar folder
and its subfolders. If you want that some events (e.g. items of a private calendar) are not
shown in the Free/Busy calendar, create a new calendar folder out of the branch of the default
calendar and its subfolders.