Toshiba Strata CIX40 - Manual (Page 22)

The Grand Tour
User Options
10
Strata CIX40 Voice Processing User Guide 07/06
System Distribution Lists
In addition to Personal Distribution Lists, your voice mail system supports system-
wide distribution lists created by the System Administrator for use by everyone in your
company. You should check with your System Administrator to find out which lists are
available.
Whenever you enter the list number, the “list comment” for the selected system list
plays to confirm that you have chosen the right list.
Directory
You can enter the Dual Tone Multi-frequency (DTMF) digits corresponding to the first
few letters of a user’s name and your voice mail system plays the recorded name
(User ID and optionally the extension) that matches the combination of entered digits.
You can then select the name or go on to the next name in the directory.
Each User ID can be identified with up to two names. These names are entered into
the automated directory by the System Administrator and enhance the directory’s
search/find capabilities. Common choices for the names are the first and last names
of the user or the last name of the user and a commonly misspelled version of the last
name.
User Options
You can set your telephone for Do Not Disturb (DND) or call screening, select or
record a busy greeting (plays when your telephone is busy), and designate where or
how you are notified of a message.
The following is a brief description of each of the options. Please see “Change Your
User Options” on page 51 for more detailed information.
Important! The System Administrator must activate these features for them to be
available.
• DND – Your voice mail system automatically sends calls to your User ID (mailbox)
without first ringing your telephone.
• Call Screening – Your voice mail system asks callers for their name and company.
Without the caller’s knowledge, the system relays that information to you. You can
decide to receive the call, let the call forward to your mailbox, or transfer the call to
another extension with or without an announcement.