Toshiba Strata CIX40 - Manual (Page 59)

Manage Mailbox
Change Your Greeting
Strata CIX40 Voice Processing User Guide 07/06
47
Create or Record Over a Personal Greeting
Personal greetings should be informative and advise callers when you will be
available to return their calls or respond to their messages. You can update personal
greetings as often as you want. You can store up to seven different recorded greetings
from which you can choose as your personal greeting. The System Administrator can
also schedule your greetings to play automatically at different times.
1. From the Manage
Mailbox Menu, press
1 Change your Greeting.
Your voice mail system prompts with a list of
options from the Change your Greeting Menu.
2. Enter a number from
1~7.
Your greeting is identified by the number chosen.
For example, you can record a general greeting
as greeting 1, then record a greeting for holidays
as greeting 2. Later, you can choose which one
plays. You can re-record a greeting at any time.
3. Press
2 to record the
greeting (speak slowly
and clearly).
The following information should be included in
your Personal Greeting:
© Your name
© Company and/or department
© Date
© Your availability
© Instructions to leave a detailed message
© Call coverage options
4. Press
# when done.
Sample Greeting
“Hi. This is Mary Smith of the Toshiba Marketing
Department. It is Monday, June 19, and I am in the
office today. I am either on the telephone or have
stepped away for a few minutes and your call has
been forwarded to my voice mailbox. If at the tone
you leave a detailed message and a telephone
number where I can reach you, I will be happy to
return your call.”