HP Compaq dc7900 Small Form Factor PC - Manual (Page 54)

Privacy Manager allows you to add a signature line when you sign a Microsoft Word or Microsoft Excel
document:
1. In Microsoft Word or Microsoft Excel create and save a document.
2. Click the Home menu.
3. Click the down arrow next to Sign and Encrypt, and then click Add Signature Line Before
Signing.
NOTE: A check mark is displayed next to Add Signature Line Before Signing when this option is
selected. By default, this option is enabled.
4. Click the down arrow next to Sign and Encrypt, and then click Sign Document.
5. Authenticate using your chosen security logon method.
Adding suggested signers to a Microsoft Word or Microsoft Excel document
You can add more than one signature line to your document by appointing suggested signers. A
suggested signer is a user who is designated by the owner of a Microsoft Word or Microsoft Excel
document to add a signature line to the document. Suggested signers can be you or another person
who you want to sign your document. For example, if you prepare a document that needs to be signed
by all members of your department, you can include signature lines for those users at the bottom of the
final page of the document with instructions to sign by a specific date.
To add a suggested signer to a Microsoft Word or Microsoft Excel document:
1. In Microsoft Word or Microsoft Excel, create and save a document.
2. Click the Insert menu.
3. In the Text group on the toolbar, click the arrow next to Signature Line, and then click Privacy
Manager Signature Provider.
The Signature Setup dialog box opens.
4. In the box under Suggested signer, enter the name of the suggested signer.
5. In the box under Instructions to the signer, enter a message for this suggested signer.
NOTE: This message will appear in place of a title, and is either deleted or replaced by the user's
title when the document is signed.
6. Select the Show sign date in signature line check box to show the date.
7. Select the Show signer's title in signature line check box to show the title.
NOTE: Because the owner of the document assigns suggested signers to his or her document,
if the Show sign date in signature line and/or Show signer's title in signature line check boxes
are not selected, the suggested signer will not be able to display the date and/or title in the signature
line even if the suggested signer's document settings are configured to do so.
8. Click OK.
Adding a suggested signer's signature line
When suggested signers open the document, they will see their name in brackets, indicating that their
signature is required.
44 Chapter 5 Privacy Manager for HP ProtectTools ENWW