Panasonic DP-C266 - Manual (Page 11)

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Security Suggestions for Key Operators
To keep your machine’s highly-sensitive document data
secure, the designated Key Operators are instructed to
perform the recommended security measures described
below for the initial machine installation, network connection,
network configuration, setup of security functions, and
replacement and disposal of the machine.
1. Key Operators are required to verify the identity of the
manufacturer’s service technician, or of an affiliated
company’s staff, or marketing company, by requesting
their ID Card.
Do not give the device information by phone or email.
2. Always connect through a Firewall when installing your
device on a network that is connected to the Internet.
When connecting this device to a client PC, or a server,
we recommend configuring your network environment
with a switching hub to prevent your device from being
wiretapped.
3. A Key Operator password is essential to maintaining the
security of the device. Key Operators are required to
change the password from the initial setting, and keep
the password confidential and in a safe place. To
change the initial Key Operator password, refer to the
Operating Instructions (For Function Parameters) and
set up [General Settings] -> [09 Key Operator Mode] ->
[80 Key Operator Password].
4. A Web Server password is essential to maintaining the
security of the device. Change the password from the
initial setting, and keep the password confidential and in
a safe place. To change the initial Web Server
password, refer to the Operating Instructions (Device
Explorer and Embedded Web Server).
When setting, do not leave this device unattended. Also,
when setting using a browser, do not leave the PC
unattended after logging in.
5. A Config. Editor password is essential to maintaining the
security of the device. Key Operators are required to
change the password from the initial setting, and keep
the password confidential and in a safe place. To
change the initial Config. Editor password, refer to the
Operating Instructions (For Function Parameters) and
set up [General Settings] -> [09 Key Operator Mode] ->
[73 Config. Editor Password].
6. Change the Hard Disk Drive Lock password from the
initial setting. By setting a password, even if the Hard
Disk Drive is taken away, the password locked device
prevents illicit retrieval of the data by unauthorized
personnel.
The Hard Disk Drive Lock password is required when
the equipment is being repaired. Furthermore, it is
essential that the Key Operator personally enter the
password to maintain security of the password and
prevent unauthorized users. To change the initial Hard
Disk Drive Lock password, refer to the Operating
Instructions (For Function Parameters) and set up
[General Settings] -> [09 Key Operator Mode] -> [68 HD
Drive Lock Settings].
7. To prevent illicit use by unauthorized personnel, perform
the following for ID/password settings.
1) Use the maximum number of digits.
2) Use a variety of the accepted character types.
3) Change the ID and password periodically.
Make sure that the setting screen can only be seen by
the Key Operator when setting/changing various ID and
passwords. Keep this information confidential.
8. The documents stored in the Mail Box should be printed
immediately. Upon printing, the document data is
deleted, thus preventing unauthorized re-printing by a
third party. For additional information, please refer to
MailBox Printing of the Operating Instructions (For
Printer) of provided CD-ROM.
9. Scan data stored in the hard disk can be viewed and
deleted by anybody. Transfer to another medium and
delete from the hard disk immediately. For additional
information, please refer to the Operating Instructions
(For Scanner and Email) of provided CD-ROM.
10. When finished, be sure to press the Reset button and
return to the standby screen. Also, do not reset Auto
Reset Time settings.
11. When disposing of this equipment, initialize the Hard
Disk Drive, and overwrite or delete the data area stored
in the Hard Disk Drive. To delete the data area in the
Hard Disk Drive, contact the authorized Panasonic
dealer for a service technician. To initialize the Hard
Disk Drive, refer to the Operating Instructions (For
Function Parameters) and set up [General Settings] ->
[09 Key Operator Mode] -> [65 Hard Disk Initialize].
12. When disposing of SD cards and other external memory
cards, destroy the card or use wiping software to
completely delete the data. Data on SD cards and other
external memory cards are your responsibility.
13. Scanned (text and images), received and set/registered
information (addresses) are your responsibility. If the
device malfunctions and the data are deleted, it cannot
be recovered and is not covered in the warranty.
14. Incorrect settings may leak settings or impede use of this
device. Check the details carefully when performing settings.
15. If the server certificate expires, the use of the machine
may be impeded. It is your responsibility to reset the
certificate before it expires.
16. When setting the time automatically through an NTP server,
connect to a reliable NTP server to obtain the time data.
❈ The security settings on this equipment are restricted and
require the input of an 8-digit Key Operator password to
set, or change them. The initial password setting is
00000000 (8 digits). The password can be set arbitrarily.
The Key Operator plays a critical part in maintaining and
controlling the security of the device and in prevention of its
unauthorized access, therefore, it is of utmost importance
that you understand the content described in the Operating
Instructions and that you follow the suggestions herein.