Konica Minolta bizhub 420 - Manual (Page 2)

1 Enabling bizhub HDD Security - Overview
This guide is intended to assist the bizhub Multi-Function Printer (MFP) Administrator with the steps and
procedures necessary to ensure that the appropriate HDD Security Features are enabled and functioning.
The process and procedure involved in setting up or enabling the HDD Security Functions of a typical
bizhub MFP are outlined as follows;
The first step in MFP security is changing the default Administrator Password to a secure password,
an AlphaNumeric password is highly recommended (no spaces).
Next, it is very critical that the user not forget any of the passwords created using this guide. Some of
the passwords created in this guide will require a service technician, replacement parts and significant
cost and down time to be corrected.
If the Administrator Password is forgotten, it must be set again by the Service Engineer. Contact
your Technical Representative.
If the MFP in question is being installed for the first time or has been previously sanitized;
•
Enable the Encryption Key Setting. See Section 2
•
Enable Overwrite Temporary Data. See Section 3
•
Enable HDD Lock Password. See Section 4
•
Enable User Box/Secure Box Auto Deletion Settings. See Section 5
•
Enable Overwrite All HDD Data – End of Life HDD Sanitization. See Appendix A
If the MFP is currently running and has stored information, addresses, one-touch locations, etc already in
use the following is recommended;
•
It is highly recommended to back up the HDD using the Konica Minolta HDD Backup Utility
application. See Appendix B
•
Enable the Encryption Key Setting. See Section 2
•
Enable Overwrite Temporary Data. See Section 3
•
Enable HDD Lock Password. See Section 4
•
Enable User Box/Secure Box Auto Deletion Settings. See Section 5
•
Enable Overwrite All HDD Data – End of Life HDD Sanitization. See Appendix A
•
Re-install the HDD Back copy of the MFP
Important Items to Remember…
Do not leave or walk away from the machine when Administrator Settings screen is open and on the
display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator
Settings.
Do not set any number that can easily be guessed from birthdays, employee identification numbers,
and the like for the Encryption Key/Passwords. Try to change the Encryption Key/Passwords at regular
intervals.
Make sure that nobody but the Administrator of the machine comes to know the Encryption
Key/Passwords.