Kofax TotalAgility AP Automation - Manual (Page 18)

Functional Demo Script
18 Kofax TotalAgility AP Automation Kofax TotalAgility AP Automation Guide
Note These resources can logon to the Kofax TotalAgility Workspace using:
http://
localhost/totalagility/Forms/AccountsPayable/logonInternalAP.form
.
AP Business Unit Configuration
1 Login as a member of Accounts Payable Group into the Kofax TotalAgility Workspace.
2 To configure an existing Business Unit:
a Select Business Unit Configuration from the Accounts Payable navigation.
b Select the Accounts Payable Business Unit from the Preconfigured Business Units
table:
▪ ERP Connection = AX2009
▪ ERP Business Unit ID = <from ERP>
▪ Business Unit Name = Accounts Payable
▪ Base Currency = GBP
▪ Allow Attach Invoice PDF to Email = T
▪ Description = This is your default Business Unit and is setup to show all review
steps in the demonstration.
c In the Approval section, set:
▪ Approval Review Time = 1
▪ Escalation 1 = 2
▪ Escalation 2 = 3
▪ Non PO Invoice Approval = Approval All
▪ Approval Threshold (Amount) = 1
▪ PO Invoice Approval = Approval All
▪ PO Invoice 2-way Threshold (Amount) = 0
d In the Post Approval section, set:
▪ Tax Threshold Amount = 1
▪ Tax Percent of Invoice Total = 1%
▪ Freight Threshold Amount = 1
▪ Freight Percent of Invoice Total = 1%
▪ Invoice Threshold Amount = 1
▪ Invoice Sampling Amount = 100%
e In the Post Payment section, set:
▪ Threshold Amount = 1
▪ Sampling Amount = 100%
Note Discuss how the BU settings affect processing as required.
3 To add a new Business Unit:
a Select Business Unit Configuration from the Accounts Payable navigation.
b Select AX2009 from ERP Connections drop-down.
c Select Accounts Payable 2 from the ERP Business Unit ID drop-down.