Kofax TotalAgility AP Automation - Manual (Page 25)

Functional Demo Script
Kofax TotalAgility AP Automation Kofax TotalAgility AP Automation Guide 25
7 On the popup, Select Dimensions and click Set Account Code.
8 Click Update.
Note the following:
▪ Clicking update will add the LineType and Account Code to the invoice line selected.
▪ The Coding Activity can be reassigned.
Cancel Invoice
1 From the Process Task tab, select Cancel Invoice.
2 Complete the activity to cancel the Invoice.
This will change the invoice case state to Cancelled and terminate the case.
Validation Review, Return to Supplier, Approval, Reviews
In this scenario we use a sample PO Invoice to demonstrate:
▪ Invoice Validation
▪ Validation Failure Review
▪ Return to Supplier
▪ Invoice Search Summary
▪ Supplier Response
▪ Invoice Approval
▪ Post Approval Review(s)
▪ Post Payment Review
Validation Review and PO Matching
1 [Show Accounts Payable Work Queue] From the Kofax TotalAgility Workspace, open the
Accounts Payable Work Queue logging in as a member of the Validation Review Group
(opowers).
2 Take the HAL Validation Review activity.
3 Confirm fields as required.
4 Make a note of the Invoice ID for use later in the demonstration.
5 Manually search for a PO line to match:
6 Click the Show PO Search button.
7 Select the line item row to update.
8 Enter a Supplier and PO Number.
9 Click Search PO Header button – this will return results to the PO Header table.
10 Click one of the following:
▪ The PO Header row to display the related PO Lines.
▪ The Search PO Lines button – this will return results to the PO Lines table.
11 Select a match from the PO Lines table.
12 Click Update to update the invoice line items with matched PO details.