Gasboy PC 1000 - Manual (Page 14)

PC/1000 Basics Terms to Know
Page 10 MDE-4488A PC/1000 User’s Guide · April 2008
RAWTRANS
When transactions are polled from your fuel sites, they are stored directly in the PC/1000
database. The default setting for the PC software provides automatic generation of a
RAWTRANS file upon completion of polling (Communications Parameters form). The
RAWTRANS file contains all transactions from the current polling session and is used to
generate reports and to allow you to process your transactions, using another application.
There are two formats for the RAWTRANS file: Gasboy Standard Windows format and DOS
format. If you are a new user to Gasboy PC software, use the Gasboy Standard Windows
format. If you are upgrading from an existing DOS-based PC package, choose the DOS format
to match the file currently in use. If you have this option disabled, no RAWTRANS file is
generated and transactions are stored only to the database.
When you perform any operation affecting transactions (add, edit, or delete), you alter the
transactions in the database. If you have Automatic generation enabled, you are given the
option to include any edited or manually entered transaction in the next version of the
RAWTRANS file. Your raw fuel transaction file is created using the Gasboy Standard
Windows format [your file is named RAWTRANS.DAT (DOS format filename is
RAWTRANS)]. The Gasboy Standard Windows format is viewable in the online help from the
Files > Transactions menu.
Reports
Five reports are available: Raw Transactions Layout, PC System Configuration, Fuel Sites
Setup, Fuel Site Transactions, and Fuel Site Transactions-Short format. Depending on the
report type, there are user-selectable configuration options that can be applied to customize the
report and up to four output options: Preview, Print, Disk Unformatted (comma-delimited),
Disk Formatted (Crystal Report):
• Preview is available for all types and displays the report on your screen. A Print button is
available if you decide to print it.
Note: A default printer must be loaded on your PC to preview or print reports.
• Print is available for all types and sends the report directly to the printer.
• Disk (Comma Delimited File) is available only with the Fuel Transactions report and
outputs a comma-delimited file that you can use in external applications. The format of
this file is based on the sort by criteria you specify. There is also an option to output this
data with a header line. This is useful for determining the layout of the data when
preparing it for external use. This format is not available when Summary is selected as an
output selection.
• Disk (Crystal Report File) outputs the report in Crystal report viewable format to a
default disk file name or a file name that you specify. Crystal Report files are stored by
default in the Exports subdirectory of your PC software, but you can change this
destination if desired.
• In addition to the output options, the Fuel Transactions report can be configured for
Details or Summary. Details will provide the entire transaction; summary will provide
totals only.