Avaya 9620 - Manual (Page 25)

3. The merge occurs automatically. When complete, review the statistics displayed,
which show the number of entries, duplicates, and any errors.
4. Press Save or OK to write the merged Contacts list back to the USB device and
return to the list of contacts/USB actions or press Exit to return to the list of
contacts/USB actions without writing the merged file to the USB device.
Note:
Attempts to merge more than the 250 entries allowed produces a List Full screen
which lets you either save the partial list (the first 250 entries) or cancel the merge
without writing the external file's contents to the telephone.
Replacing your contacts list with an external file
Use a USB flash drive to replace your entire contacts list with the contacts from an external
file. Incoming contacts must have a name and at least one and no more than three
telephone numbers with associated types. If not provided, the type of number will default
to the general type. Your system administrator can provide detailed format information
about external data source files.
1. Plug the USB flash drive into the jack near the top left edge of your phone.
2. Scroll down to Replace phone contacts with file.
3. Press Select or OK.
4. Review the statistics displayed, which show the number of valid and invalid
entries, and if applicable, how many entries exceed the 250 contact phone
maximum.
5. Press Save or OK to overwrite and replace your contacts list with the file on your
USB device or press Cancel to cancel the replacement and retain your current
contact list.
Copying your contact list to a USB flash drive
You can copy your entire contact list from your phone to a USB flash drive for safekeeping
or to use in an external software program. If the USB flash drive already contains a contact
file, you must first confirm that you want to replace that file.
1. Plug the USB flash drive into the jack near the top left edge of your phone.
2. Scroll down to Write file with phone contacts.
3. Press Select or OK.
4. If your USB device currently has a contacts file on it, press Save or OK to confirm
that you want to overwrite that file with the telephone's contact list.
Temporarily using a USB contacts list
You can temporarily use a contacts file on a USB flash drive rather than your phone's
contact list as long the USB flash drive remains attached to the phone. For example, copy
your contacts list to your USB flash drive and take the device with you while traveling. If
Importing and Exporting Contacts using USB Flash Drives
Issue 4 May 2008 25