PictureTel 4500 - Manual (Page 16)

10
Tips for Using Documents
When you want to use documents during your videoconference, follow these tips:
❑
Make sure people at all the sites have copies of the documents.
❑ When using the document camera, use paper copies, not transparencies.
❑
Use 16- or 18-point bold typeface in ÒlandscapeÓ mode for all documents that
youÕre placing on the document camera. (Before the meeting, let others who
are using documents know this as well.)
❑
If youÕre recording the meeting, make sure that you focus on the document
long enough for viewers of the videotape to read whatÕs on it.
Tips for a Great Meeting
Here are a few more tips to make your meeting even more productive:
❑ Set your camera presets before you start your call so that you can quickly
change the cameraÕs view during the call.
❑
Make sure you have the number(s) of the site you want to call. If the site is in
the Dialing Directory, you can use the speed-dial number for the site to dial
more quickly and easily.
❑
When adjusting your cameras during the meeting, try to Þll the screen as
much as possible with people rather than with tables, chairs, ßoors, and walls.
❑
In a multipoint videoconference, let everyone in the meeting know when you
have chair control or directorship.
❑ When you have chair control or directorship in a multipoint videoconference,
let everyone in the meeting know the action youÕll be taking before you take it.
For example, if you decide to switch to voice-activated mode, you should tell
all the meeting participants Þrst.
❑
Add peripherals to your system if you need to. For example, you can use a
VCR with your system if you need to show a videotape, or you can add a
document camera if you need to show documents.