Fairbanks InterAct FB3000 Series - Manual (Page 182)

50772 182 12/04 Issue # 2
Enter the dollar amount received. You can leave this amount zero, and instead, select the invoices
that are being paid by double clicking on the Pay column. The receipt field will automatically be
updated to an amount equal to the unpaid balances of the selected invoices.
Date / Calendar
Enter the date this customer payment was received.
Reference
Enter up to 10 characters as a reference for this receipt. This could be a check number, credit
card authorization number, etc.
Auto Distribute Button
After an amount is entered into the received field, you must still distribute that money to the unpaid
invoices that appear in the list. Click this button to have the program distribute the amount
received to the unpaid invoices automatically. Invoices are paid off from top to bottom (oldest to
newest) until all money has been distributed.
The default distribution scheme can be altered by choosing to distribute to finance charges first in
the Payment and Receipt Options screen.
Invoice List
This is a list of all unpaid invoices and undistributed payments for the selected account. The list
contains these fields:
Invoice / Ticket The invoice number. If this is an invoice that was
generated at ticketing time (account is set up as a
"Ticket is Invoice" account) then the ticket number
will follow the invoice number. Undistributed
receipts are designated by the letters "Rcpt"
followed by the receipt number. Undistriuted
reverse receipts are designated by the letters
"RevRcpt" followed by the receipt number.
Date Due
The due date for a invoice or the date paid for a
payment.
Amount Due
The balance due on the invoice or the amount
paid for a undistributed payment. This amount is
negative (in parenthesis) for a undistributed
payment.
Pay
Double click on this column to distribute the
customer payment to the invoice.
If no amount has been manually entered into the
received field, the invoice will be paid in full and
the balance due added to the received total.
If an amount has been manually entered into the
received field, payment will be distributed to the
invoice up to the amount not yet distributed.