Fairbanks InterAct FB3000 Series - Manual (Page 186)

50772 186 12/04 Issue # 2
Enter the dollar amount to be reversed. You can leave this amount zero, and instead, select the
invoices where payment is to be reversed by double clicking on the Pay column. The reverse
receipt field will automatically be updated to an amount equal to the amount paid for the selected
invoices.
Date / Calendar
Enter the date for the reverse receipt.
Reference
Enter up to 10 characters as a reference for this reverse receipt.
Auto Distribute Button
After an amount is entered into the reverse receipt field, you must still back it out from paid
invoices that appear in the list. Click this button to have the program back out the reverse receipt
from paid invoices automatically. Payments are reversed from bottom to top (newest to oldest)
until the entire amount has been reverse distributed.
Invoice List
This is a list of all paid invoices and undistributed customer payments for the selected account.
The list contains these fields:
Invoice / Receipt The invoice number. If this is an invoice that was
generated at ticketing time (account is set up as a
"Ticket is Invoice" account), then the ticket
number will follow the invoice number.
Undistributed payments are designated by the
letters "Rcpt" followed by the receipt number.
Undistributed reverse receipts are designated by
the letters "RevRcpt" followed by the receipt
number.
Discount
The amount of discount applied to this invoice
when payment was made.
Amount Paid
The payment applied to this invoice.
Pay
Double click on this column to reverse the
payment applied to the invoice.
If no amount has been manually entered into the
reverse receipt field, the entire payment will be
reversed and the amount added to the reverse
receipt total.
If an amount has been manually entered into the
reverse receipt field, payment will be reversed up
to the amount of the reverse receipt not yet
distributed.
Double clicking on a undistributed reverse receipt
(RevRcpt) generates a reversing entry and
deletes the line after the Save button is clicked.