AT&T 1772 - Manual (Page 5)

ANNOUNCEMENT OPTIONS
The Answering System 1772 lets you
record up to 4 different announcements —
A, B, C, and AO. Each can be presented
to callers on either Line 1 or Line 2. You
can assign the same announcement to be
presented on both lines, or you can choose
different announcements for each line.
NOTE: A total of about 24 minutes of
recording time is available for your
announcements and callers’ messages.
Use announcements A, B, and C when you
want the system to record callers’
messages. Use announcement AO
(Announce Only) when you want the
system to play an announcement and then
hang up. If you do not want to record your
own announcement, or if a recorded
announcement is lost in a power failure,
the system provides a brief pre-recorded
announcement.
NOTE: There is no pre-recorded
announcement for AO. If you choose AO,
you must record an announcement for it.
RECORD AN ANNOUNCEMENT
1 Move both ANNC SELECT switches,
located under the cover, to the
announcement you want to record (A,
B, C, or AO).
2 Prepare your announcement (up to 4
minutes).
3 Press
G. The Message Window
displays CH.
4 Press
A. The system beeps once and
begins to record.
5 Speak toward the microphone in a
normal tone from about 9 inches away.
6 Press
S when you are finished.
The system automatically plays back your
announcement. Use
+ or -
to adjust the volume.
REVIEW ANNOUNCEMENT
Move both ANNC SELECT switches to
the announcement that you want to play,
then press
A. The announcement plays
and the Message Window displays AP.
NOTE: To delete an announcement, press
D while the announcement is playing.
SELECT ANNOUNCEMENTS
Set the Line 1 ANNC SELECT switch to
A, B, C, or AO to select the announcement
callers to Line 1 will hear.
Set the Line 2 ANNC SELECT switch to
A, B, C, or AO to select the announcement
callers to Line 2 will hear.
TURN SYSTEM ON/OFF
The L1 and L2 lights indicate which lines
the system is set to answer. To choose
which line(s) the system will answer, or to
turn the system off, press
O repeatedly.
This turns the lines on and off in the fol-
lowing order:
Line 1 on only
Line 2 on only
Both lines on
Entire system off (no answering system
features can be used)
RING SELECT/TOLL SAVER
Use the Line 1 and Line 2 Ring Select
switches on the side of the unit to set the
answering system to answer after 2 or 4
rings. Set to Toll Saver (TS) if you want
the system to answer after 4 rings when
you have no new messages and after 2 rings
when you have new messages.
NOTE: If the system is answering a call
on one line and a call comes in on the other
line, the second call will not be answered
until the first call is completed.
MESSAGE WINDOW
The Message Window displays the total
number of recorded messages. If the
number is flashing, either a power failure
occurred when batteries were low or
missing, or
r was pushed.
The Message Window also displays OFF
when the system is off, a flashing F when
memory is full, and — when the system is
answering a call.
MESSAGE LIGHTS
The message lights for each line indicate
whether that line has messages. A steady
light indicates messages, but no new ones.
A flashing light indicates new messages.
If the light is off, the line has no messages.
MESSAGE ALERT
You can set the system to beep every 15
seconds to notify you when you have new
messages. Set the MSG ALERT switch
(under the cover) to ON.
MESSAGE VOLUME CONTROL
Use
+ or - to adjust the sound
of incoming messages or message
playback. This does not affect the volume
of the announcement your callers hear.
LISTEN TO MESSAGES
To hear all messages for both lines,
press
P.
To hear only new messages for both
lines, hold down
P until the system
begins playing.
To hear all messages for a single line,
press
L or l.
To hear only new messages for a single
line, hold down
L or l until the
system begins playing.
DELETE MESSAGES
1 Press
D. The message lights flash.
2 Press
P to delete all messages on both
lines
— OR —
Press
L or l to delete all
messages for a single line.
The system announces “Messages
deleted.”
If you try to delete all messages on a line where
there are new messages, the system beeps 5
times and does not delete any messages.
To delete only a specific message, press
D while the message is playing. The
make sure you are deleting the right
message, you can press
R to replay
the message, then press
D while the
message is playing.
REPEAT/REVIEW MESSAGES
To hear a message again, tap
R.
To return to an earlier message, press and
release
R until the number of that
message is displayed.
To repeat part of a message (review),
hold
down
R for a few seconds, then
release it to resume playing. (The
system beeps while
R is held down.)
A N S W E R I N G S Y S T E M O P E R A T I O N