Kofax Communication Server 10.0.0 - Manual (Page 66)

Client Applications Administrator‘s Manual Version 10.0.0
©Kofax 66/187
Note: A large list can take several minutes to import.
6.4.3.7.1 Text File Format Specifications
The text file has a simple format. The first row is a header row which defines the fields that are
included in the file, and each following row holds the data for one address.
The file must either be comma separated (.csv) or tab separated (.tsv). This means that each
item in each row must be separated by a comma or a tab.
Header Row
The first row indicates which fields are included, and the order of the fields. Here is a list of the
fields that can be included (Required fields are in bold): Attention, Service, Number,
RecipientID, UserID, Type, Freetext, DelTypeDef, Company, Department, UserBelongsTo,
Active, DirsyncAllowed
Data Rows
Each following row in the text file is an address. Each address row must have the same
number of fields as the header row. The name of the service must be an available service on
the TCOSS server. The ―Attention‖ field in the text file will be imported to the ―Full name‖ of the
recipient. If the text file contains no ―RecipientID‖, then the ―Attention‖ data in the text file will
be imported to the ―RecipientID‖ of the recipient as well.
Note: Answerback values (i.e. for TELEX) can be appended with a ―-―after the address in the
―Number‖ field. For example. To specify a number of 3348, and an answerback of 9987, use
the following syntax: 3348-9987.
Note: The RecipientID field is required if the option Update Recipient.
6.4.3.7.2 Handling Existing Recipients
The import window has a field called ―If Recipient already exists in Addressbook:‖.
This field determines how an address is imported if a recipient with the same RecipientID
already exists in the address book where the list is being imported. There are three possible
import modes. Following are descriptions of the three import modes:
Update Recipient – When an existing recipient in the address book has the same RecipientID
as a row in the import file, the data of the existing Recipient is updated with the data contained
in the text file.