Toshiba GA-1120 - Manual (Page 141)

7
7-7 Managing Address Books
Managing Address Books
The E-mail Service feature allows an administrator to import a list of e-mail addresses
to the GA-1120. This is done by sending messages to the GA-1120 in e-mail form.
N OTE : E-mail messages can be sent only from an administrator account.
The GA-1120 supports the following address books:
• User —a generic address book used primarily for scan to e-mail. This address book is
used for outgoing e-mail only.
• Admin —includes users with administrative access. Administrative access allows you
to modify the address book, get the current address book from the GA-1120, and
cancel or get status on any print job.
• Print —includes users who have print access. Only users whose e-mail addresses
are in the print address book are authorized to submit jobs via e-mail to the
GA-1120. Unauthorized users receive an e-mail reply that their job was not accepted
by the GA-1120 for printing.
E-mail Service also allows the administrator to overwrite the address book, append new
addresses, remove addresses, and retrieve current addresses on the GA-1120.
When a print job is submitted via e-mail, the GA-1120 first checks the Print address
book. If the user’s e-mail address does not match any entry in the Print address book,
the job will not print. Instead, the user will receive an e-mail stating that the print job
was not accepted.
The default wildcard character “@” is stored in the Print address book. This allows any
user to print to the GA-1120 until the administrator adds the first entry in the Print
address book.