HP Officejet Pro 276dw Multifunction Printer series - Manual (Page 57)

Extract the text, as well as some of the
formatting of the original Select RTF from the Format pop-up menu.
7. Click Save.
Guidelines for scanning documents as editable text
To ensure that the software can convert your documents successfully, do the following:
•
Make sure the scanner glass or ADF window is clean.
When the printer scans the document, smudges or dust on the scanner glass or
ADF window can be scanned, as well, and can prevent the software from
converting the document to editable text.
• Make sure the document is loaded correctly.
When scanning documents as editable text from the ADF, place the pages so
that the top edge of the document goes in first for an original printed in portrait
orientation. If you are loading an original printed in landscape orientation, place
the pages so that the left edge of the document goes in first. When scanning from
the scanner glass, the original must be loaded with the top facing the right edge
of the scanner glass.
Also, make sure the document is not skewed. For more information, see Load an
original on the scanner glass or Load an original in the automatic document
feeder (ADF).
• Make sure the text on the document is clear.
To successfully convert the document to editable text, the original must be clear
and of high quality. The following conditions can cause the software to not
convert the document successfully:
◦
The text on the original is faint or wrinkled.
◦ The text is too small.
◦ The structure of the document is too complex.
◦ The text is tightly spaced. For example, if the text that the software converts
has missing or combined characters, "rn" might appear as "m."
◦ The text is on a colored background. Colored backgrounds can cause
images in the foreground to blend too much.
• Choose the correct profile.
Be sure to select a shortcut or preset that allows scanning as editable text. These
options use scan settings designed to maximize the quality of your OCR scan. In
Windows, use the Editable Text (OCR) or Save as PDF shortcuts. In Mac OS X,
use the Documents with Text preset.
• Save your file in the correct format.
◦
To extract just the text from the document (without any formatting from the
original), select a plain text format (such as Text or TXT).
◦ To extract the text and some formatting from the original, select Rich Text
Format (such as Rich Text or RTF).
◦ To extract the text and make it searchable in PDF readers, select
Searchable PDF.
Scanning documents as editable text 53