BT 106 - Manual (Page 20)

18
Ultimate 106 – Edition 1 – Issue 3 - 18.12.02 – 5129
Setting up the Answering
Machine and Call Director
The Ultimate 106 is equipped with a digital
recording system, which allows callers to leave
messages. The system can work in one of
2 modes, Answering Machine or Call Director.
Between the 2 modes, you have complete
control over your voice mail. You can switch
between Answering Machine and Call Director
mode at any time (provided there are no
messages in the system).
Answering Machine
Your Ultimate 106 acts just like a normal
answering machine to take calls, play your
outgoing message (OGM) and record incoming
messages. If you subscribe to BT’s Caller
Display service, the system automatically stores
information about the call. (See Caller
Identification, page 31.) The answering machine
can be operated from any extension or remotely
from an outside phone.
Call Director
Your Ultimate 106 enables callers to ring specific
extensions only and leave a message if the
extension does not answer.
Your outgoing message should include a list of
the extension numbers. When the caller dials an
extension number, they are put through to that
extension only. If fax tones are heard, the Call
Director automatically sends the call to the fax
machine (if one is connected). If the caller does
not select a specific extension, then the Call
Director will ring all the extensions (or those that
have been set to ring during the day or night.
For day-time/night-time ringing, see pages 11-13).
If the extension called does not answer, the
voice mail system will ask the caller to record a
message.
“Sorry, extension is unavailable,
please record a message after the tone.”
The message is then stored in the voice mailbox
for that extension only. This helps keep messages
separate and saves other users from having to
listen to messages that are not intended for them.
Please note that if a caller does not choose an
extension then they will not be able to leave a
message.
To set-up Answering Machine
Press keypad buttons in order shown
Set the Normal/Program switch to
PROGRAM .
From extension 11 only.
84# Enter this code, your Ultimate 106
announces
“Answering machine is set” .
Replace handset and set the Normal/
Program switch to
NORMAL .
To select answering machine mode